Differences

This shows you the differences between two versions of the page.

--- event_checklist [2014/08/04 04:33] – created karenc
+++ event_checklist [2017/09/06 23:19] – karenc
@@ Line 1: / Line 1: @@
+======Event Checklist======
   * Write a description.
-  * Date, time, duration.
+  * Date, time, duration. Check the Google Calendar to make sure there are no conflicts.
+  * Email [[events@thebodgery.org|events@thebodgery.org]] to double-check that there are no unposted events on the horizon.
   * Hosting member if not instructor.
   * Age restriction?
   * Are you charging for it?
   * Is there an event fee, instructor fee, materials fee? Is it a fee or suggested donation?
+    * Member class fees are 1/2 off the non-member class fee.
   * Is there an attendance cap?
   * Should attendees bring anything?
   * Is there required attire? ie. Welding: Long pants, natural fibers, etc.
+  * Is this for members only?
   * POST THE EVENT
-      * Create event on Facebook - MadCity Makers, The Bodgery
-          * Invite friends
       * Add to Google Calendar
       * Create Meetup - Mad City Makers, Madison Geekery
-      * Post to Eventbrite? or Events Planner on the website if needing credit card processing.
       * Tweet it! Twitter.
       * Send email to public mailing list, Madcitymakers@googlegroup.com
+      * Create event on Facebook - MadCity Makers, The Bodgery
+          * Invite friends
+  * Promote your event
+      * Check the [[Promotion]] page for tips.
+=====RUNNING YOUR EVENT=====
+   * Before the event, prep all of your tools and materials you will need to make sure you have enough and that they work.
+   * Show up at least 15 minutes early so you are ready to let in any early comers.
+   * Make sure each visitor has signed a waiver, the day of the event or on a previous visit.
+   * Have each visitor sign in.
+   * If you will have more than 10 guests, arrange for another member to be present to help host.
+   * Before or after your event, please explain what the Bodgery is and give a quick overview of membership and that everyone is welcome to join.
+   * Collect any funds requested for the event. (The Bodgery requests a minimum of 20% for classes/workshops.)
+   * Make sure guests are not using any restricted tools or space.
+   * After the event, make sure all tools and materials have been put away, and that any messes have been cleaned up.
+   * If your class filled the trash or recycling, please empty the can(s) in the dumpsters at the back of the parking lot.
+   * Be sure to follow closeout procedures when leaving after the event. (Make sure all doors are locked, and all lights/tools are off.)
+=====Extras=====
+   *Offer your guests snacks from our Low-tech vending system.
+   *Offer a tour after your event.
+   *Take pictures! We love having evidence of the events at our space.
+   *Write a followup blog post about your event!
+=====Event Packing List=====
+  * Pens
+  * Sharpies/Magic Markers
+  * Large Notepad and Clipboard for Mailing List Signup
+  * Promo: business cards, 1/4 page fliers, stickers
+  * Duct tape
+  * Scissors
+  * String
+  * Wire cutters
+  * Zip ties
+  * Table clothes