standing_rules
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standing_rules [2018/10/02 17:13] – [5. Property] gdobbe | standing_rules [2022/05/29 16:01] – external edit 127.0.0.1 | ||
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No sleeping / living in the space. (Naps are okay.) | No sleeping / living in the space. (Naps are okay.) | ||
- | Members must be at least 18 years of age. | + | Members must be at least 16 years of age. Members under 18 years of age must have parent/ |
==== 2. Code of Conduct ==== | ==== 2. Code of Conduct ==== | ||
- | In order to keep things civil and respectful, the Board of Directors has adopted the following guidelines for discussions on the message boards | + | In order to keep things civil and respectful, the Board of Directors has adopted the following guidelines for discussions on Slack, |
* Treat others as you would like to be treated. | * Treat others as you would like to be treated. | ||
* Keep criticism constructive. | * Keep criticism constructive. | ||
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* Harassment includes offensive verbal comments or actions related to gender, gender identity and expression, sexual orientation, | * Harassment includes offensive verbal comments or actions related to gender, gender identity and expression, sexual orientation, | ||
* People asked to stop any harassing behavior are expected to comply immediately. | * People asked to stop any harassing behavior are expected to comply immediately. | ||
- | * Any conduct that the Board determines to be offensive will be addressed and acted upon as needed. | + | * Any conduct that the Board determines to be offensive will be addressed and acted upon as needed per the [[standing_rules# |
- | * On a first offense, the Board will issue a warning. | + | |
- | * Subsequent offenses may be cause for further disciplinary action | + | |
+ | Harassment should be reported to the Board via [[mailto: | ||
==== 3. Safety ==== | ==== 3. Safety ==== | ||
Safety is the top responsibility of every member and guest. | Safety is the top responsibility of every member and guest. | ||
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No member is under obligation to host guests. | No member is under obligation to host guests. | ||
Any member may host up to ten guests in the space. | Any member may host up to ten guests in the space. | ||
- | Two or more members may host an unlimited number of guests. | + | Two or more members may host an unlimited number of guests. |
+ | The woodshop area has a limit of one guest per member. | ||
+ | |||
+ | Children (under 16) are welcome -- see [[faq|Frequently Asked Questions]] for additional information. | ||
In all cases, the member(s) hosting one or more guests are responsible for: | In all cases, the member(s) hosting one or more guests are responsible for: | ||
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**5.1 Bringing Property to The Bodgery ** | **5.1 Bringing Property to The Bodgery ** | ||
- | * Do not leave any property at the Bodgery that does not fit on your storage shelf. | ||
- | * Unless you fill out a “parking permit”. | ||
- | * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board. | ||
- | * Any property in The Bodgery not in member storage or tagged with a valid parking permit will be considered abandoned, and the Board of Directors reserves the right to dispense with said property in whatever manner they see fit. (See 5.2) | ||
+ | * Do not leave any property at the Bodgery that does not fit on your member storage plot/ | ||
+ | * Unless you fill out a “parking permit”. | ||
+ | * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board (see 5.3 and 5.4). | ||
+ | * Any property not meeting the [[standing_rules# | ||
**5.2 Handling Abandoned Property at The Bodgery ** | **5.2 Handling Abandoned Property at The Bodgery ** | ||
+ | |||
Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit. | Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit. | ||
Property is considered abandoned if it meets at least one of the following criteria: | Property is considered abandoned if it meets at least one of the following criteria: | ||
- | * The property is neither shared nor donated, violates the safe storage rules, has no attached Parking Permit, and has an attached Parking Ticket with an expired grace period | + | |
- | * The property is in member storage and is either stored unsafely or exceeds the owning member’s plot | + | * The property is in member storage and is either stored unsafely or exceeds the owning member’s plot |
- | * The property is owned by a former member and has not been collected within thirty days of that person’s departure from The Bodgery | + | * The property is owned by a former member and has not been collected within thirty days of that person’s departure from The Bodgery |
+ | * Any other criteria defined in section 6 ([[standing_rules# | ||
+ | |||
+ | The following may or may not occur, at the discretion of the board and if volunteer time and Bodgery space is available: | ||
+ | * The member may be contacted about the abandoned property (but only if labeled) | ||
+ | * The abandoned property may be relocated to a designated area for a limited amount of time | ||
+ | |||
+ | Abandoned property will first be offered to area captains and then either donated, recycled or thrown in the trash. | ||
- | **5.3 Abandoned property ** | + | //Note: It is wise to label with your name anything personal you bring to and use in the space. |
- | Member property that is not stored completely | + | |
- | //Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label accordingly.// | ||
+ | **5.3 Donated property ** | ||
- | **5.4 Donated property ** | ||
Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property. | Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property. | ||
Process: Contact the Board and receive approval (PRIOR to bringing it). | Process: Contact the Board and receive approval (PRIOR to bringing it). | ||
- | **5.5 | + | **5.4 |
Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property. | Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property. | ||
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* Property left leaning against a wall, beam, or storage area | * Property left leaning against a wall, beam, or storage area | ||
* Property piled in front of a storage area | * Property piled in front of a storage area | ||
+ | * For property in the outside back parking area... | ||
+ | * You must request and receive Board approval prior to leaving any items/ | ||
+ | * Any member working in the outside back area (or any area of the Bodgery) is required to clean up their mess. If painting, staining, or doing any type of work that will leave a stain on the pavement, please put something down on the ground to prevent stains. The dumpster often has boxes that can be used or you can use brown paper from the clean room for this. If you accidentally or purposely leave a stain please clean it up immediately. If you are not able to clean it up immediately, | ||
**6.2 Member Storage** | **6.2 Member Storage** | ||
- | Each member is entitled to one “plot” in member storage, which is a defined, limited space for keeping his or her private property. | + | Each member is entitled to one “plot” in member storage, which is a defined, limited space for keeping his or her private property, typically an allotment of member shelving. Each member must label their plot with their name and telephone number in case they need to be contacted. |
- | Each member must keep their private property in only one plot and not exceed the physical dimensions of that plot. The only exception is for approved oversized | + | Each member must keep their private property in only one plot and not exceed the physical dimensions of that plot. The only exceptions are for property |
- | Member property that is not stored safely or does not fit in the member’s plot is both dangerous and disrespectful and is considered abandoned (see 5.2.2). | + | Member property that is not stored safely, not properly labeled |
+ | A properly labeled but empty member storage plot (shelf) may be reclaimed for use by other members if it remains empty two weeks after the Bodgery Operations Manager or designee places a notice of non-use on the plot/shelf. | ||
**6.3 Parking Permits** | **6.3 Parking Permits** | ||
- | Once the Board of Directors approves | + | If a member has a personal project that is difficult to transport back and forth from home and won't fit in their member |
- | The Parking Permit must indicate: Who owns the property; where at The Bodgery it is to be stored; | + | The stored item must have a completed “Parking Permit” physically attached to it in a visible location. The parking permit |
- | + | ||
- | The oversize property must be stored in its designated spot at The Bodgery with the Parking Permit visibly affixed. When the Parking Permit expires, the member must either | + | |
+ | Items that have been stored more than 30 days, have expired permits, are not stored safely, not properly labeled or not in an appropriate area are both dangerous and disrespectful and will be considered abandoned (see 5.2). | ||
==== 7. Access ==== | ==== 7. Access ==== | ||
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A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate. | A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate. | ||
- | ==== 8. Member Termination | + | ==== 8. Finances |
- | Any member that violates | + | |
+ | **8.1 Signatories ** | ||
+ | |||
+ | Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office. | ||
+ | |||
+ | **8.2 Purchase Authority ** | ||
+ | |||
+ | The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities. | ||
+ | |||
+ | The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board. | ||
+ | |||
+ | Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line: | ||
+ | |||
+ | - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | ||
+ | | ||
+ | - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval. | ||
+ | - Expenditures made by area captains against | ||
+ | - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President. | ||
+ | |||
+ | **8.3 Reimbursements ** | ||
+ | |||
+ | Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, | ||
+ | |||
+ | Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, | ||
+ | |||
+ | **8.4 Financial transparency ** | ||
+ | |||
+ | The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month. | ||
+ | |||
+ | The Treasurer must provide the Bodgery’s | ||
+ | - A summary of the Bodgery’s income broken down by month and category, and | ||
+ | - A summary of the Bodgery’s expenditures broken down by month and category | ||
+ | |||
+ | **8.5 Transition process ** | ||
+ | |||
+ | After election of a new Board, or upon the resignation of the Treasurer or President, the Board shall pass a corporate resolution transferring signatory authority for the Bodgery’s accounts to the new President and Treasurer. This resolution must be signed by all members of the Board. | ||
+ | |||
+ | The outgoing President and/or Treasurer, President-elect, | ||
+ | |||
+ | Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | ||
+ | |||
+ | ==== 9. Shop Budgets and Purchase Requests ==== | ||
+ | |||
+ | **9.1 Shop Budgets** | ||
+ | |||
+ | Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, | ||
+ | |||
+ | Budget amounts will be distributed on the 1st of every month. | ||
+ | |||
+ | Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.). | ||
+ | |||
+ | Budgets can be created or modified by a two-thirds vote of the board. The amount and structure of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/ | ||
+ | |||
+ | Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance. | ||
+ | |||
+ | **9.2 Purchase Requests** | ||
+ | |||
+ | Assigned Agents (this includes but is not limited | ||
+ | |||
+ | Members with purchase requests/ | ||
+ | |||
+ | If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity | ||
+ | |||
+ | ==== 10. Discipline Policy ==== | ||
+ | The board may terminate membership immediately if a member: | ||
+ | * Commits a crime | ||
+ | * Steals something | ||
+ | * Intentionally endangers someone, threatens someone or otherwise makes others feel unsafe (including unwanted sexual attention, aggressive body posture, or a pattern of microaggressive, | ||
+ | * Acts in a similarly serious negative way | ||
+ | |||
+ | If a member violates a Bodgery rule, including the Bodgery’s first rule (“Don’t be a jerk”), and the board believes the event rises to the level of a serious infraction, the “Three Strikes” process can be initiated or continued. | ||
+ | |||
+ | === Strike 1: === | ||
+ | A board member should communicate with the member about what happened to get their side of the story. Ideally, this happens in person, but it may also happen over the phone, by video chat, or as a last resort by email or Slack DM. The conversation is relayed back to the full board, who then vote on whether to issue a Strike 1. If a strike is issued, it should be documented in a Google doc on the board-only section of the shared drive, and the member notified of the decision. | ||
+ | |||
+ | === Strike 2: === | ||
+ | After Strike 1, and upon the occurrence | ||
+ | * The strike process outlined above, with the option of a different investigative board member if preferred. | ||
+ | * a restorative justice process. The restorative justice process would look different based on the circumstance, | ||
+ | * If there is a victim, the board can, at its discretion, determine that the restorative justice model is not appropriate or reach out to the victim to determine whether they believe the model is appropriate. | ||
+ | |||
+ | === Strike 3: === | ||
+ | If a third event occurs, a board member would reach out to the member, get their side of the story, and relay that back to the full board. The board then votes. A Strike 3 vote passing results in member termination and also gets documented and communicated to the member. | ||
- | Any member that violates their membership agreement a second time shall receive a formal written warning from the board via email. This email will list: | + | **Strikes expiring:** |
- | * the time, date, and nature of the offense they have committed, | + | * Strike 1: will expire 6 months after the date the strike was issued, provided Strike 2 has not been issued in that period |
- | * what part of Bodgery policy or their membership agreement they have violated, | + | * Strike 2: will expire 9 months after the date the strike was issued. Once Strike 2 expires, the expiration period for Strike 1 commences. |
- | * the consequences of any subsequent violations, and | + | * Strike 3: will not expire. Eventual re-admittance would be at the discretion of the board. |
- | * who they can contact to discuss or dispute | + | |
- | The email will be followed up with a phone call or in-person discussion by a board member. The results | + | If a membership is terminated, the member should have 72 hours to collect their personal items if doing so does not endanger people |
- | Any further violations of the membership agreement by a member will result | + | All board votes in this process require |
- | Involuntary termination of a member' | + | This policy in a Google doc: [[https:// |
+ | ==== 11. Rules for Leadership ==== | ||
- | In the case of severe violations of the membership agreement, or in the case of criminal conduct, the board may vote to forego intermediate sanctions and suspend or terminate a membership immediately. The board also reserves the right to refer any criminal conduct by a member to law enforcement. | + | === Board of Directors === |
- | Any person whose membership | + | * The [[leadership|Board of Directors]] (" |
+ | * The board is elected by The Bodgery | ||
+ | * The board may vote to suspend a fellow board member for abuse or neglect of their office, or violation of their membership agreement. The person' | ||
+ | * The board may vote to remove its own members from office. The board vote must be ratified by a vote of the membership; any such vote must be held by a quorum of the membership in order to be considered binding. The membership of the Bodgery | ||
- | ==== 9. Suspension and Recall of Board Members ==== | ||
- | The board may vote to suspend a fellow board member for abuse or neglect of their office, or violation of their membership agreement. The person' | ||
- | The board may vote to remove its own members from office. The board vote must be ratified by a vote of the membership; any such vote must be held by a quorum of the membership in order to be considered binding. The membership of the Bodgery may also initiate a recall vote of a board member from office with a simple majority vote. | ||
+ | === Area Captains === | ||
- | ==== 10. Ejection ==== | + | * [[leadership|Area Captains]] are put in place and removed by a vote of the board. |
+ | * Area Captains may not add Area Captains to their area without a board vote, but they may assign other area role (e.g. trainers). | ||
+ | * An Area Captain that cancels membership or resigns the position also ceases to be an Area Captain. | ||
+ | ==== 12. Ejection ==== | ||
If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues. | If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues. | ||
- | ==== 11. Bans ==== | + | ==== 13. Bans ==== |
The board may vote to temporarily or permanently ban from the Bodgery' | The board may vote to temporarily or permanently ban from the Bodgery' | ||
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This document has been approved by The Bodgery Board of Directors. | This document has been approved by The Bodgery Board of Directors. | ||
- | This document was last edited on Oct. 20, 2016. |
standing_rules.txt · Last modified: 2024/03/04 18:59 by mpickhard