Differences

This shows you the differences between two versions of the page.

--- standing_rules [2018/11/30 05:34] – Updated code of conduct to include gdobbe
+++ standing_rules [2021/03/21 17:44] – Changed age from 18 to 16 with consent mpickhard
@@ Line 10: / Line 10: @@
 No sleeping / living in the space. (Naps are okay.)
-Members must be at least 18 years of age.
+Members must be at least 16 years of age. Members under 18 years of age must have parent/guardian consent.
@@ Line 26: / Line 26: @@
     * Subsequent offenses may be cause for further disciplinary action per the By-Laws.
-Harrassment, derogatory comments, and other unwelcome behavior should be reported to the Board via [[mailto:board@thebodgery.org|board@thebodgery.org]]. People wishing to report anonymously are encouraged to use an anonymous remailer like [[http://sendanonymousemail.net/]] or [[https://anonymousemail.me/]]
+Harassment should be reported to the Board via [[mailto:board@thebodgery.org|board@thebodgery.org]]. People wishing to report anonymously are encouraged to use an anonymous remailer like [[http://sendanonymousemail.net/]] or [[https://anonymousemail.me/]]
 ==== 3.  Safety ====
 Safety is the top responsibility of every member and guest.
@@ Line 57: / Line 57: @@
 **5.1  Bringing Property to The Bodgery **
   * Do not leave any property at the Bodgery that does not fit on your storage shelf.
-    * Unless you fill out a “parking permit”.  (See 5.3)
+    * Unless you fill out a “parking permit”.  (See 6.3)
   * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board.  (See 5.4 and 5.5)
   * Any property in The Bodgery not in member storage or tagged with a valid parking permit will be considered abandoned, and the Board of Directors reserves the right to dispense with said property in whatever manner they see fit.  (See 5.2)
@@ Line 128: / Line 128: @@
 A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate.
-==== 8. Member Termination ====
+==== 8. Finances ====
+**8.1  Signatories **
+Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
+**8.2  Purchase Authority **
+The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities.
+The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board.
+Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line:
+   - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval.
+   - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.
+   - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval.
+   - Expenditures made by area captains against their tracked balances or predetermined budgets (and within those limits) do not require prior approval, and the Treasurer must be notified after purchase.
+   - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President.
+**8.3  Reimbursements **
+Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt.
+Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member.
+**8.4  Financial transparency **
+The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
+The Treasurer must provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report must include:
+   - A summary of the Bodgery’s income broken down by month and category, and
+   - A summary of the Bodgery’s expenditures broken down by month and category
+**8.5  Transition process **
+After election of a new Board, or upon the resignation of the Treasurer or President, the Board shall pass a corporate resolution transferring signatory authority for the Bodgery’s accounts to the new President and Treasurer. This resolution must be signed by all members of the Board.
+The outgoing President and/or Treasurer, President-elect, and Treasurer-elect must then take the signed corporate resolution and a copy of the meeting minutes from the meeting at which the resolution was passed to any and all institutions at which the Bodgery maintains accounts in order to complete the transfer of signatory authority.
+Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome.
+==== 9. Shop Budgets and Purchase Requests ====
+**9.1  Shop Budgets**
+Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, repair, and improvement of a specific area of the shop and may be spent by specific allowed Authorized Agents.
+Budget amounts will be distributed on the 1st of every month.
+Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.).  If income is less than zero, no distribution will be made. If the income is not greater than the sum amount of budgets to be distributed, then the amount available will be distributed proportionally among the allocated budget amounts.  An exception to this rule may be made if a single month had a disproportionately large one-time expense; treasurer will identify an exception of this nature in the monthly report.
+Budgets can be created or modified by a two-thirds vote of the board. The amount and structure of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/maintenance costs, frequency of space utilization, availability of funds, and fairness of distribution.
+Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance.
+**9.2  Purchase Requests**
+Assigned Agents (this includes but is not limited to Board Members and Area Captains) may make purchases, or bring requests for purchases to the board.
+Members with purchase requests/suggestions should first bring the topic to the appropriate Area Captain(s), or Assigned Agent(s) if it doesn’t fall under a shop area’s purview.
+If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section.  In addition to the above purchasing guidelines, the Board will consider the request on the additional guidelines of sufficient member support, and should seek input from the Area Captain(s) or Assigned Agents(s) as to why they initially declined to pursue the purchase.
+==== 10. Member Termination ====
 Any member that violates their membership agreement shall be required to meet with two members of the board in order to discuss resolution of the issue(s) at hand.  The outcome of that meeting will be referred to the board at large for their review.
@@ Line 147: / Line 211: @@
 Any person whose membership has been terminated in the past shall not be allowed to reapply for membership to the Bodgery for a minimum period of 1 year.
-==== 9. Suspension and Recall of Board Members ====
+==== 11. Suspension and Recall of Board Members ====
 The board may vote to suspend a fellow board member for abuse or neglect of their office, or violation of their membership agreement. The person's membership to the Bodgery shall not be considered as part of this vote.
@@ Line 153: / Line 217: @@
-==== 10. Ejection ====
+==== 12. Ejection ====
 If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues.
-==== 11. Bans ====
+==== 13. Bans ====
 The board may vote to temporarily or permanently ban from the Bodgery's premises and mailing lists any person who:
@@ Line 171: / Line 235: @@
 This document has been approved by The Bodgery Board of Directors.
-This document was last edited on Oct. 2, 2018.
+This document was last edited on February 19, 2019.