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--- standing_rules [2018/11/30 05:34] – Updated code of conduct to include gdobbe
+++ standing_rules [2021/12/17 03:12] – johneich
@@ Line 10: / Line 10: @@
 No sleeping / living in the space. (Naps are okay.)
-Members must be at least 18 years of age.
+Members must be at least 16 years of age. Members under 18 years of age must have parent/guardian consent.
@@ Line 22: / Line 22: @@
     * Harassment includes offensive verbal comments or actions related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, unwanted photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
   * People asked to stop any harassing behavior are expected to comply immediately.
-  * Any conduct that the Board determines to be offensive will be addressed and acted upon as needed.
+  * Any conduct that the Board determines to be offensive will be addressed and acted upon as needed per the [[standing_rules#discipline_policy|Discipline Policy]] below.
-    * On a first offense, the Board will issue a warning.
-    * Subsequent offenses may be cause for further disciplinary action per the By-Laws.
-Harrassment, derogatory comments, and other unwelcome behavior should be reported to the Board via [[mailto:board@thebodgery.org|board@thebodgery.org]]. People wishing to report anonymously are encouraged to use an anonymous remailer like [[http://sendanonymousemail.net/]] or [[https://anonymousemail.me/]]
+Harassment should be reported to the Board via [[mailto:board@thebodgery.org|board@thebodgery.org]]. People wishing to report anonymously are encouraged to use an anonymous remailer like [[http://sendanonymousemail.net/]] or [[https://anonymousemail.me/]]
 ==== 3.  Safety ====
 Safety is the top responsibility of every member and guest.
@@ Line 56: / Line 54: @@
 **5.1  Bringing Property to The Bodgery **
-  * Do not leave any property at the Bodgery that does not fit on your storage shelf.
-    * Unless you fill out a “parking permit”.  (See 5.3)
-  * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board.  (See 5.4 and 5.5)
-  * Any property in The Bodgery not in member storage or tagged with a valid parking permit will be considered abandoned, and the Board of Directors reserves the right to dispense with said property in whatever manner they see fit.  (See 5.2)
+  * Do not leave any property at the Bodgery that does not fit on your member storage plot/shelf.
+    * Unless you fill out a “parking permit”.  (See 6.3)
+  * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board (see 5.3 and 5.4).
+  * Any property not meeting the [[standing_rules#storage|Storage]] requirements below will be considered abandoned. The Board of Directors reserves the right to dispense with said property in whatever manner they see fit (see 5.2).
 **5.2  Handling Abandoned Property at The Bodgery **
 Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit.
 Property is considered abandoned if it meets at least one of the following criteria:
-  * The property is neither shared nor donated, violates the safe storage rules, has no attached Parking Permit, and has an attached Parking Ticket with an expired grace period
+  * The property is neither shared nor donated, violates the safe storage rules, has no attached Parking Permit or has been stored more than 30 days
   * The property is in member storage and is either stored unsafely or exceeds the owning member’s plot
   * The property is owned by a former member and has not been collected within thirty days of that person’s departure from The Bodgery
+  * Any other criteria defined in section 6 ([[standing_rules#storage|Storage]]).
-**5.3  Abandoned property **
+The following may or may not occur, at the discretion of the board and if volunteer time and Bodgery space is available:
-Member property that is not stored completely in their storage space, or does not have a parking permit attached will be considered abandoned. Space permitting, abandoned property will be moved to the Hack Rack. If there is not adequate space on the Hack Rack for the abandoned property, it will first be offered to area captains and then either donated, recycled, or thrown in the trash.
+  * The member may be contacted about the abandoned property (but only if labeled)
+  * The abandoned property may be relocated to a designated area for a limited amount of time
-//Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label accordingly.//
+Abandoned property will first be offered to area captains and then either donated, recycled or thrown in the trash.
+//Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label appropriately, in a way that will not easily wear off or fall off.//
+**5.3  Donated property **
-**5.4  Donated property **
 Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property.
 Process: Contact the Board and receive approval (PRIOR to bringing it).
-**5.5  Shared property**
+**5.4  Shared property**
 Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property.
@@ Line 98: / Line 102: @@
   * Property left leaning against a wall, beam, or storage area
   * Property piled in front of a storage area
+  * For property in the outside back parking area...
+    * You must request and receive Board approval prior to leaving any items/projects (including vehicles and trailers) in the outside back parking area for more than 24 hours. Board approval can be sought by emailing the Board (<board@thebodgery.org>) or messaging the Slack #ask-the-board channel. Any items/projects left for more than 24 hours without approval or past the expiration of the Board’s approval can be removed at the member’s expense or disposed of by a Board member (see also 5.2 abandoned property).
+    * Any member working in the outside back area (or any area of the Bodgery) is required to clean up their mess. If painting, staining, or doing any type of work that will leave a stain on the pavement, please put something down on the ground to prevent stains. The dumpster often has boxes that can be used or you can use brown paper from the clean room for this. If you accidentally or purposely leave a stain please clean it up immediately. If you are not able to clean it up immediately, please notify the Board to discuss clean up.
 **6.2  Member Storage**
-Each member is entitled to one “plot” in member storage, which is a defined, limited space for keeping his or her private property.
+Each member is entitled to one “plot” in member storage, which is a defined, limited space for keeping his or her private property, typically an allotment of member shelving. Each member must label their plot with their name and telephone number in case they need to be contacted.
-Each member must keep their private property in only one plot and not exceed the physical dimensions of that plot. The only exception is for approved oversized property.
+Each member must keep their private property in only one plot and not exceed the physical dimensions of that plot. The only exceptions are for property tagged with a Parking Permit (see 6.3) or in the outdoor back parking area (see 6.1).
-Member property that is not stored safely or does not fit in the member’s plot is both dangerous and disrespectful and is considered abandoned (see 5.2.2).
+Member property that is not stored safely, not properly labeled or not in an appropriate area is both dangerous and disrespectful and is considered abandoned (see 5.2).
+A properly labeled but empty member storage plot (shelf) may be reclaimed for use by other members if it remains empty two weeks after the Bodgery Operations Manager or designee places a notice of non-use on the plot/shelf.
 **6.3  Parking Permits**
-Once the Board of Directors approves a piece of property for storage outside “Member Storage” at The Bodgery, the member owning the property must attach to it a completed Parking Permit.
+If a member has a personal project that is difficult to transport back and forth from home and won't fit in their member storage plot, they may fill out a “Parking Permit” (found in a holder in the main project parking area). The project can be stored in a designated shared project parking area for up to 14 days with an option for a 14 day extension. This is to allow for paint/glue drying, time required to acquire sustenance, or taking short breaks between working on it. Space at the Bodgery is a valuable and limited resource, so please be considerate of others and do not store items for extended periods of time.
-The Parking Permit must indicate: Who owns the property; where at The Bodgery it is to be stored; the owner’s contact email address and/or phone number; the date when the Parking Permit expires; the date the Board of Directors approved the Parking Permit; and the signature of a Board member.  Parking Permits should not be granted for longer than 30 days.
+The stored item must have a completed “Parking Permit” physically attached to it in a visible location. The parking permit must be filled out with the owner's name, contact phone/email and the date the permit expires. When the Parking Permit expires, the member must either extend the permit by updating the expiration date or immediately remove the property from the Bodgery.
-The oversize property must be stored in its designated spot at The Bodgery with the Parking Permit visibly affixed. When the Parking Permit expires, the member must either apply for a new one or immediately remove the property from The Bodgery.
+Items that have been stored more than 30 days, have expired permits, are not stored safely, not properly labeled or not in an appropriate area are both dangerous and disrespectful and will be considered abandoned (see 5.2).
 ==== 7.  Access ====
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 A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate.
-==== 8. Member Termination ====
+==== 8. Finances ====
+**8.1  Signatories **
+Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
+**8.2  Purchase Authority **
+The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities.
+The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board.
+Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line:
+   - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval.
+   - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.
+   - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval.
+   - Expenditures made by area captains against their tracked balances or predetermined budgets (and within those limits) do not require prior approval, and the Treasurer must be notified after purchase.
+   - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President.
+**8.3  Reimbursements **
+Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt.
+Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member.
+**8.4  Financial transparency **
+The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
+The Treasurer must provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report must include:
+   - A summary of the Bodgery’s income broken down by month and category, and
+   - A summary of the Bodgery’s expenditures broken down by month and category
+**8.5  Transition process **
+After election of a new Board, or upon the resignation of the Treasurer or President, the Board shall pass a corporate resolution transferring signatory authority for the Bodgery’s accounts to the new President and Treasurer. This resolution must be signed by all members of the Board.
+The outgoing President and/or Treasurer, President-elect, and Treasurer-elect must then take the signed corporate resolution and a copy of the meeting minutes from the meeting at which the resolution was passed to any and all institutions at which the Bodgery maintains accounts in order to complete the transfer of signatory authority.
+Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome.
+==== 9. Shop Budgets and Purchase Requests ====
+**9.1  Shop Budgets**
+Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, repair, and improvement of a specific area of the shop and may be spent by specific allowed Authorized Agents.
+Budget amounts will be distributed on the 1st of every month.
+Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.).  If income is less than zero, no distribution will be made. If the income is not greater than the sum amount of budgets to be distributed, then the amount available will be distributed proportionally among the allocated budget amounts.  An exception to this rule may be made if a single month had a disproportionately large one-time expense; treasurer will identify an exception of this nature in the monthly report.
+Budgets can be created or modified by a two-thirds vote of the board. The amount and structure of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/maintenance costs, frequency of space utilization, availability of funds, and fairness of distribution.
+Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance.
+**9.2  Purchase Requests**
+Assigned Agents (this includes but is not limited to Board Members and Area Captains) may make purchases, or bring requests for purchases to the board.
+Members with purchase requests/suggestions should first bring the topic to the appropriate Area Captain(s), or Assigned Agent(s) if it doesn’t fall under a shop area’s purview.
+If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section.  In addition to the above purchasing guidelines, the Board will consider the request on the additional guidelines of sufficient member support, and should seek input from the Area Captain(s) or Assigned Agents(s) as to why they initially declined to pursue the purchase.
+==== 10. Discipline Policy ====
+New disciplinary policy approved by the board Dec 16, 2021. [[https://docs.google.com/document/d/1FL88DgGPllhIImFzAkg9aKhML09-sGidHBdcKw4YkEI/edit?usp=sharing|Found here]].
 Any member that violates their membership agreement shall be required to meet with two members of the board in order to discuss resolution of the issue(s) at hand.  The outcome of that meeting will be referred to the board at large for their review.
@@ Line 147: / Line 221: @@
 Any person whose membership has been terminated in the past shall not be allowed to reapply for membership to the Bodgery for a minimum period of 1 year.
-==== 9. Suspension and Recall of Board Members ====
+==== 11. Suspension and Recall of Board Members ====
 The board may vote to suspend a fellow board member for abuse or neglect of their office, or violation of their membership agreement. The person's membership to the Bodgery shall not be considered as part of this vote.
@@ Line 153: / Line 227: @@
-==== 10. Ejection ====
+==== 12. Ejection ====
 If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues.
-==== 11. Bans ====
+==== 13. Bans ====
 The board may vote to temporarily or permanently ban from the Bodgery's premises and mailing lists any person who:
@@ Line 171: / Line 245: @@
 This document has been approved by The Bodgery Board of Directors.
-This document was last edited on Oct. 2, 2018.