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standing_rules [2019/02/19 20:30] – [8. Finances] gdobbestanding_rules [2019/02/19 20:32] – [8. Finances] gdobbe
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 ==== 8. Finances ==== ==== 8. Finances ====
  
- *** 8.1  Signatories ***+** 8.1  Signatories **
  
 Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office. Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
  
- *** 8.2  Purchase Authority ***+** 8.2  Purchase Authority **
  
 The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities. The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities.
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 Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line: Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line:
  
- - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. +   - Ordered List ItemExpenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. 
- - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.  +   - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.  
- - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval. +   - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval. 
- - Expenditures made by area captains against their tracked balances or predetermined budgets (and within those limits) do not require prior approval, and the Treasurer must be notified after purchase. +   - Expenditures made by area captains against their tracked balances or predetermined budgets (and within those limits) do not require prior approval, and the Treasurer must be notified after purchase. 
- - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President. +   - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President. 
  
-*** 8.3  Reimbursements *** +** 8.3  Reimbursements **
  
 Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt.  Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt. 
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 Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member. Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member.
  
-*** 8.4  Financial transparency ***+** 8.4  Financial transparency ** 
 The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month. The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
  
 The Treasurer must provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report must include: The Treasurer must provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report must include:
- - A summary of the Bodgery’s income broken down by month and category, and +   - A summary of the Bodgery’s income broken down by month and category, and 
- - A summary of the Bodgery’s expenditures broken down by month and category+   - A summary of the Bodgery’s expenditures broken down by month and category 
 + 
 +** 8.5  Transition process **
  
-*** 8.5  Transition process *** 
 After election of a new Board, or upon the resignation of the Treasurer or President, the Board shall pass a corporate resolution transferring signatory authority for the Bodgery’s accounts to the new President and Treasurer. This resolution must be signed by all members of the Board. After election of a new Board, or upon the resignation of the Treasurer or President, the Board shall pass a corporate resolution transferring signatory authority for the Bodgery’s accounts to the new President and Treasurer. This resolution must be signed by all members of the Board.
  
 The outgoing President and/or Treasurer, President-elect, and Treasurer-elect must then take the signed corporate resolution and a copy of the meeting minutes from the meeting at which the resolution was passed to any and all institutions at which the Bodgery maintains accounts in order to complete the transfer of signatory authority. The outgoing President and/or Treasurer, President-elect, and Treasurer-elect must then take the signed corporate resolution and a copy of the meeting minutes from the meeting at which the resolution was passed to any and all institutions at which the Bodgery maintains accounts in order to complete the transfer of signatory authority.
  
-Until this transition is complete, the outgoing President and treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. +Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome.
  
 ==== 9. Member Termination ==== ==== 9. Member Termination ====
standing_rules.txt · Last modified: 2024/03/04 18:59 by mpickhard