Differences

This shows you the differences between two versions of the page.

--- standing_rules [2019/02/19 20:32] – [8. Finances] gdobbe
+++ standing_rules [2021/09/17 17:25] – [10. Member Termination] Added 'Warnings' to section title mpickhard
@@ Line 10: / Line 10: @@
 No sleeping / living in the space. (Naps are okay.)
-Members must be at least 18 years of age.
+Members must be at least 16 years of age. Members under 18 years of age must have parent/guardian consent.
@@ Line 130: / Line 130: @@
 ==== 8. Finances ====
-** 8.1  Signatories **
+**8.1  Signatories **
 Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
-** 8.2  Purchase Authority **
+**8.2  Purchase Authority **
 The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities.
@@ Line 142: / Line 142: @@
 Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line:
-   - Ordered List ItemExpenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval.
+   - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval.
    - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.
    - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval.
@@ Line 148: / Line 148: @@
    - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President.
-** 8.3  Reimbursements **
+**8.3  Reimbursements **
 Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt.
@@ Line 154: / Line 154: @@
 Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member.
-** 8.4  Financial transparency **
+**8.4  Financial transparency **
 The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
@@ Line 162: / Line 162: @@
    - A summary of the Bodgery’s expenditures broken down by month and category
-** 8.5  Transition process **
+**8.5  Transition process **
 After election of a new Board, or upon the resignation of the Treasurer or President, the Board shall pass a corporate resolution transferring signatory authority for the Bodgery’s accounts to the new President and Treasurer. This resolution must be signed by all members of the Board.
@@ Line 170: / Line 170: @@
 Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome.
-==== 9. Member Termination ====
+==== 9. Shop Budgets and Purchase Requests ====
+**9.1  Shop Budgets**
+Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, repair, and improvement of a specific area of the shop and may be spent by specific allowed Authorized Agents.
+Budget amounts will be distributed on the 1st of every month.
+Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.).  If income is less than zero, no distribution will be made. If the income is not greater than the sum amount of budgets to be distributed, then the amount available will be distributed proportionally among the allocated budget amounts.  An exception to this rule may be made if a single month had a disproportionately large one-time expense; treasurer will identify an exception of this nature in the monthly report.
+Budgets can be created or modified by a two-thirds vote of the board. The amount and structure of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/maintenance costs, frequency of space utilization, availability of funds, and fairness of distribution.
+Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance.
+**9.2  Purchase Requests**
+Assigned Agents (this includes but is not limited to Board Members and Area Captains) may make purchases, or bring requests for purchases to the board.
+Members with purchase requests/suggestions should first bring the topic to the appropriate Area Captain(s), or Assigned Agent(s) if it doesn’t fall under a shop area’s purview.
+If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section.  In addition to the above purchasing guidelines, the Board will consider the request on the additional guidelines of sufficient member support, and should seek input from the Area Captain(s) or Assigned Agents(s) as to why they initially declined to pursue the purchase.
+==== 10. Member Warnings and Termination ====
 Any member that violates their membership agreement shall be required to meet with two members of the board in order to discuss resolution of the issue(s) at hand.  The outcome of that meeting will be referred to the board at large for their review.
@@ Line 189: / Line 211: @@
 Any person whose membership has been terminated in the past shall not be allowed to reapply for membership to the Bodgery for a minimum period of 1 year.
-==== 10. Suspension and Recall of Board Members ====
+==== 11. Suspension and Recall of Board Members ====
 The board may vote to suspend a fellow board member for abuse or neglect of their office, or violation of their membership agreement. The person's membership to the Bodgery shall not be considered as part of this vote.
@@ Line 195: / Line 217: @@
-==== 11. Ejection ====
+==== 12. Ejection ====
 If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues.
-==== 12. Bans ====
+==== 13. Bans ====
 The board may vote to temporarily or permanently ban from the Bodgery's premises and mailing lists any person who: