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--- standing_rules [2023/02/23 19:35] – [1. General] major update mpickhard
+++ standing_rules [2023/02/24 00:48] – [8. Finances] major update mpickhard
@@ Line 22: / Line 22: @@
 ==== 2.  Code of Conduct ====
-In order to keep things civil and respectful, the Board of Directors has adopted the following guidelines for discussions on Slack, the email lists, and social media:
+In order to keep things civil and respectful, the Board of Directors has adopted the following guidelines for any discussions on Slack, email or social media:
   * Treat others as you would like to be treated.
   * Keep criticism constructive.
-  * Please refrain from name-calling or derogatory statements.
+  * Refrain from name-calling or derogatory statements.
-  * The group has no tolerance for discrimination based on gender, race, sexual orientation or religion.
+  * Do not discriminate based on gender identity, race, sexual orientation or religion.
-  * Nor do we tolerate behavior considered as harassment:
+  * Do not engage in harassment:
     * Harassment includes offensive verbal comments or actions related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, unwanted photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
-  * People asked to stop any harassing behavior are expected to comply immediately.
+  * If asked to stop harassing behavior, comply immediately.
-  * Any conduct that the Board determines to be offensive will be addressed and acted upon as needed per the [[standing_rules#discipline_policy|Discipline Policy]] below.
+Any conduct that the Board determines to be offensive will be addressed and acted upon as needed per the [[standing_rules#discipline_policy|Discipline Policy]] below.
 Harassment should be reported to the Board via [[mailto:board@thebodgery.org|board@thebodgery.org]]. People wishing to report anonymously are encouraged to use an anonymous remailer like [[http://sendanonymousemail.net/]] or [[https://anonymousemail.me/]]
@@ Line 36: / Line 36: @@
 Safety is the top responsibility of every member and guest.
   * All members and guests are required to use appropriate personal protective equipment.
-  * It is the the responsibility of every member and guest to understand the safe use of any tool or equipment before using it.
+  * It is the responsibility of every member and guest to understand the safe use of any tool or equipment before using it.
-  * However, [Red-tag] tools are for member-use only, and require a class or personal instruction by the Area Captain before use. [Yellow-tag] tools require a checkout from Area Captain before use.
+  * [Red-tag] tools are for members (or students supervised by an instructor), and require a class or personal instruction by the Area Captain or their approved designee before use.
-  * Members or guests in an affected work area should be made aware of safety rules if they are not following them (a request to put on safety equipment or relocate to avoid breathing fumes, etc).
+  * [Yellow-tag] tools require a checkout from an Area Captain or Area Captain approved designee before use, or use during a class while supervised by an instructor.
+  * Members or guests in an affected work area should be made aware of safety rules if they are not following them (e.g. a request to put on safety equipment or relocate to avoid breathing fumes), and are expected to be complied with immediately. Failure to do so will be brought to the Area Captain(s) and/or board, and disciplinary action is possible.
   * Members must not allow unsafe practices by any guest or other member - it is their responsibility to speak up.
+  * EJECTION: If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues.
 ** 3.1 Firearms Policy **
@@ Line 65: / Line 67: @@
 In all cases, the member(s) hosting one or more guests are responsible for:
-  * Verifying that each guest has a signed waiver on file as they enter
   * Verifying that each guest has signed in
   * Making sure guests understand the guidelines under which we operate
@@ Line 79: / Line 80: @@
 **5.1  Bringing Property to The Bodgery **
-  * Do not leave any property at the Bodgery that does not fit on your member storage plot/shelf.
+  * Do not leave any property at the Bodgery that does not fit on your member storage plot/shelf (See section 6).
-    * Unless you fill out a “parking permit”.  (See 6.3)
+    * Unless you fill out a “parking permit” and place it in the designated Project Parking area. (See 6.3)
-  * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board (see 5.3 and 5.4).
+  * If you want to donate/lend tools to the Bodgery, you must get prior approval from the relevant Area Captain(s) or board (see 5.3 and 5.4).
   * Any property not meeting the [[standing_rules#storage|Storage]] requirements below will be considered abandoned. The Board of Directors reserves the right to dispense with said property in whatever manner they see fit (see 5.2).
 **5.2  Handling Abandoned Property at The Bodgery **
-Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit.
+Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit. Property is considered abandoned if it meets at least one of the following criteria:
-Property is considered abandoned if it meets at least one of the following criteria:
+  * The property is neither shared nor donated, violates the safe storage rules, or has no valid Parking Permit attached
-  * The property is neither shared nor donated, violates the safe storage rules, has no attached Parking Permit or has been stored more than 30 days
   * The property is in member storage and is either stored unsafely or exceeds the owning member’s plot
   * The property is owned by a former member and has not been collected within thirty days of that person’s departure from The Bodgery
   * Any other criteria defined in section 6 ([[standing_rules#storage|Storage]]).
 The following may or may not occur, at the discretion of the board and if volunteer time and Bodgery space is available:
-  * The member may be contacted about the abandoned property (but only if labeled)
+  * The member may be contacted about the abandoned property (but only if labeled with a name and/or phone number)
   * The abandoned property may be relocated to a designated area for a limited amount of time
 Abandoned property will first be offered to area captains and then either donated, recycled or thrown in the trash.
-//Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label appropriately, in a way that will not easily wear off or fall off.//
+//Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label appropriately, in a way that will not easily wear off or fall off. Items with labels that have fallen or worn off may be disposed of as abandoned property.//
 **5.3  Donated property **
-Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property.
+  * Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property.
-Process: Contact the Board and receive approval (PRIOR to bringing it).
+  * Process: Contact an Area Captain or the Board and receive approval PRIOR to bringing it.
 **5.4  Shared property**
-Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property.
+  * Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property. Bodgery ownership by donation or purchase is preferred over shared property.
-Process: Contact the Board and receive approval  (PRIOR to bringing it).
+  * Process: Contact the Board or Area Captain and receive approval PRIOR to bringing it. Members removing their personally-owned shared property from The Bodgery are highly encouraged to notify the Area Captain(s) or Board that the property is being removed. This is both a courtesy to others and a safeguard against apparent theft.
-Ensure item has been documented on the Lender Log.
-Members removing their personally-owned shared property from The Bodgery are highly encouraged to notify the member mailing list that the property is being removed. This is both a courtesy to others and a safeguard against apparent theft.
 ==== 6.  Storage ====
-**6.1  Safe Storage **
+**6.1  Safe Respectful Storage **
-All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will not be considered safely stored.
+All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will NOT be considered properly stored.
-  * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left
+  * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left, except as allowed using Assembly Permits in the extended woodshop area
   * Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway
-  * Property on a member storage shelf that protrudes more than 4”
+  * Property on a shelf, including a member storage shelf, that protrudes more than 4”
-  * Property on any shelf that protrudes more than 4”
+  * Property not in a designated area. Example designated areas are: project parking, assembly table with attached assembly permit, member storage, member studio.
-  * Property left leaning against a wall, beam, or storage area
+  * Property left leaning against a wall, beam, member shelves, etc.
-  * Property piled in front of a storage area
+  * Property stored below and surrounding member shelves
+  * Property containing fuel. Engines are OK but must have the fuel tank drained, the engine run dry, then the fuel tank vented (open) outdoors for at least fifteen minutes.
   * For property in the outside back parking area...
     * You must request and receive Board approval prior to leaving any items/projects (including vehicles and trailers) in the outside back parking area for more than 24 hours. Board approval can be sought by emailing the Board (<board@thebodgery.org>) or messaging the Slack #ask-the-board channel. Any items/projects left for more than 24 hours without approval or past the expiration of the Board’s approval can be removed at the member’s expense or disposed of by a Board member (see also 5.2 abandoned property).
@@ Line 133: / Line 130: @@
 **6.2  Member Storage**
-Each member is entitled to one “plot” in member storage, which is a defined, limited space for keeping his or her private property, typically an allotment of member shelving. Each member must label their plot with their name and telephone number in case they need to be contacted.
+Each member may use the following in the member storage area(s) with no extra charge:
+  * One shelf spot approximately two-feet wide, OR
+  * One locker
+Additional shelf spots or lockers, as well as other storage options, may be rented using the Bodgery membership website.
-Each member must keep their private property in only one plot and not exceed the physical dimensions of that plot. The only exceptions are for property tagged with a Parking Permit (see 6.3) or in the outdoor back parking area (see 6.1).
+Each member must label their shelf/locker with their name and telephone number in case they need to be contacted and in order to know whether it’s available or abandoned. Material without a label on the shelf/locker is considered Abandoned Property (see 5.2). Member property must be stored per Safe Respectful Storage (6.1)
-Member property that is not stored safely, not properly labeled or not in an appropriate area is both dangerous and disrespectful and is considered abandoned (see 5.2).
+Properly labeled but empty member storage may be reclaimed by the Bodgery Operations Manager or designee for use by other members if it remains empty for four weeks.
-A properly labeled but empty member storage plot (shelf) may be reclaimed for use by other members if it remains empty two weeks after the Bodgery Operations Manager or designee places a notice of non-use on the plot/shelf.
 **6.3  Parking Permits**
@@ Line 150: / Line 148: @@
 ==== 7.  Access ====
-Each member is responsible for maintaining the security of his or her own keycard or fob (access credentials). If you suspect that your card or fob has been copied, please see the Board of Directors about replacing or changing it.
+Each member is responsible for maintaining the security of his or her own key fob or card. If you suspect that your key fob or card has been copied, please see the Board or designee about replacing or changing it.
-Access credentials may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space.
+Key fobs or cards may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space. Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. Sharing or loaning access outside these limits is grounds for member termination.
-Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access.
-Sharing or loaning access outside these limits is grounds for revocation.
-A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate.
 ==== 8. Finances ====
@@ Line 163: / Line 156: @@
 **8.1  Signatories **
-Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
+Signatory responsibility for the Bodgery’s bank accounts resides in the Board President and Treasurer. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
 **8.2  Purchase Authority **
-The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities.
+Purchases and expenditures made on behalf of the Bodgery must be made within the scope defined by the Board. The Treasurer must be notified after purchase with a valid receipt. Expenditures must have approval in the manner of the first qualifying item in this list:
-The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board.
-Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line:
    - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval.
-   - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.
+   - Expenditures more than $1,000 require a majority vote of the Board and a plurality vote (i.e. a majority of the votes cast) of the membership to be granted approval. The board must re-approve the expenditure if it is not made within a year of the initial board approval.
-   - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval.
+   - Expenditures made by area captains, machine captains or their designee, up to the amount in their area balance, do not require prior approval.
-   - Expenditures made by area captains against their tracked balances or predetermined budgets (and within those limits) do not require prior approval, and the Treasurer must be notified after purchase.
+   - Expenditures more than $100 (but not more than $1000) require a majority vote of the Board to be granted approval. The board must re-approve the expenditure if it is not made within a year of the initial approval.
-   - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President.
+   - The Board may delegate purchase authority to any member, ad-hoc group of members, or committee. The nature and amount of expenditures, the members to whom the purchase authority is delegated, and the time frame for expenditures must be approved by a majority vote of the board.
+   - Expenditures less than or equal to $100 that are to be made by any member on the Bodgery’s behalf require prior written approval from either the Treasurer or President.
 **8.3  Reimbursements **
-Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt.
+Any member requesting reimbursement for a purchase or expenditure should send an email or Slack DM to the Treasurer with their full name, the amount requested, the date of the purchase and an attached copy of the receipt. Reimbursements will be made by PayPal unless other arrangements are made beforehand.
-Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member.
+Upon receipt, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the Treasurer shall issue a reimbursement to the requesting member.
 **8.4  Financial transparency **
-The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
+  * The Treasurer should provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
+  * The Treasurer should provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report should include:
-The Treasurer must provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report must include:
+    * A summary of the Bodgery’s income broken down by month and category
-   - A summary of the Bodgery’s income broken down by month and category, and
+    * A summary of the Bodgery’s expenditures broken down by month and category
-   - A summary of the Bodgery’s expenditures broken down by month and category
 **8.5  Transition process **