standing_rules
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standing_rules [2023/02/23 19:43] – [2. Code of Conduct] major update mpickhard | standing_rules [2023/02/24 01:10] – [9. Shop Budgets and Purchase Requests] major update mpickhard | ||
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Safety is the top responsibility of every member and guest. | Safety is the top responsibility of every member and guest. | ||
* All members and guests are required to use appropriate personal protective equipment. | * All members and guests are required to use appropriate personal protective equipment. | ||
- | * It is the the responsibility of every member and guest to understand the safe use of any tool or equipment before using it. | + | * It is the responsibility of every member and guest to understand the safe use of any tool or equipment before using it. |
- | * However, | + | * [Red-tag] tools are for members (or students supervised by an instructor), and require a class or personal instruction by the Area Captain |
- | * Members or guests in an affected work area should be made aware of safety rules if they are not following them (a request to put on safety equipment or relocate to avoid breathing fumes, | + | * [Yellow-tag] tools require a checkout from an Area Captain |
+ | * Members or guests in an affected work area should be made aware of safety rules if they are not following them (e.g. a request to put on safety equipment or relocate to avoid breathing fumes), and are expected to be complied with immediately. Failure to do so will be brought to the Area Captain(s) and/or board, and disciplinary action is possible. | ||
* Members must not allow unsafe practices by any guest or other member - it is their responsibility to speak up. | * Members must not allow unsafe practices by any guest or other member - it is their responsibility to speak up. | ||
+ | * EJECTION: If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues. | ||
** 3.1 Firearms Policy ** | ** 3.1 Firearms Policy ** | ||
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In all cases, the member(s) hosting one or more guests are responsible for: | In all cases, the member(s) hosting one or more guests are responsible for: | ||
- | * Verifying that each guest has a signed waiver on file as they enter | ||
* Verifying that each guest has signed in | * Verifying that each guest has signed in | ||
* Making sure guests understand the guidelines under which we operate | * Making sure guests understand the guidelines under which we operate | ||
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**5.1 Bringing Property to The Bodgery ** | **5.1 Bringing Property to The Bodgery ** | ||
- | * Do not leave any property at the Bodgery that does not fit on your member storage plot/shelf. | + | * Do not leave any property at the Bodgery that does not fit on your member storage plot/ |
- | * Unless you fill out a “parking permit”. | + | * Unless you fill out a “parking permit” |
- | * If you want to donate/lend tools to the Bodgery, you must get prior approval from the board (see 5.3 and 5.4). | + | * If you want to donate/lend tools to the Bodgery, you must get prior approval from the relevant Area Captain(s) or board (see 5.3 and 5.4). |
* Any property not meeting the [[standing_rules# | * Any property not meeting the [[standing_rules# | ||
**5.2 Handling Abandoned Property at The Bodgery ** | **5.2 Handling Abandoned Property at The Bodgery ** | ||
- | Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit. | + | Because The Bodgery must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on it and will not return to claim it. In the interest of the members of The Bodgery and their need for a clean, safe workshop, the Board of Directors will thus use or dispose of the abandoned property however it sees fit. Property is considered abandoned if it meets at least one of the following criteria: |
- | Property is considered abandoned if it meets at least one of the following criteria: | + | * The property is neither shared nor donated, violates the safe storage rules, |
- | * The property is neither shared nor donated, violates the safe storage rules, has no attached | + | |
* The property is in member storage and is either stored unsafely or exceeds the owning member’s plot | * The property is in member storage and is either stored unsafely or exceeds the owning member’s plot | ||
- | * The property is owned by a former member and has not been collected within thirty days of that person’s departure from The Bodgery | + | * The property is owned by a former member and has not been collected within thirty days of that person’s departure from The Bodgery |
* Any other criteria defined in section 6 ([[standing_rules# | * Any other criteria defined in section 6 ([[standing_rules# | ||
The following may or may not occur, at the discretion of the board and if volunteer time and Bodgery space is available: | The following may or may not occur, at the discretion of the board and if volunteer time and Bodgery space is available: | ||
- | * The member may be contacted about the abandoned property (but only if labeled) | + | * The member may be contacted about the abandoned property (but only if labeled |
* The abandoned property may be relocated to a designated area for a limited amount of time | * The abandoned property may be relocated to a designated area for a limited amount of time | ||
Abandoned property will first be offered to area captains and then either donated, recycled or thrown in the trash. | Abandoned property will first be offered to area captains and then either donated, recycled or thrown in the trash. | ||
- | //Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label appropriately, | + | //Note: It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label appropriately, |
**5.3 Donated property ** | **5.3 Donated property ** | ||
- | Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property. | + | * Definition: The property is brought to The Bodgery by a member or guest who wants The Bodgery to become the new owner of the property. |
- | Process: Contact the Board and receive approval | + | |
**5.4 Shared property** | **5.4 Shared property** | ||
- | Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property. | + | * Definition: The property is brought to The Bodgery by a member (not a guest) who wants to share its usage, but not ownership of the property. The member retains ownership of the property. Bodgery ownership by donation or purchase is preferred over shared |
- | Process: Contact the Board and receive approval | + | |
- | Ensure item has been documented on the Lender Log. | + | |
- | Members removing their personally-owned shared property from The Bodgery are highly encouraged to notify the member mailing list that the property is being removed. This is both a courtesy to others and a safeguard against apparent theft. | + | |
==== 6. Storage ==== | ==== 6. Storage ==== | ||
- | **6.1 Safe Storage ** | + | **6.1 Safe Respectful |
- | All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will not be considered | + | All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will NOT be considered |
- | * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left | + | * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left, except as allowed using Assembly Permits in the extended woodshop area |
* Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway | * Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway | ||
- | * Property on a member storage shelf that protrudes more than 4” | + | * Property on a shelf, including |
- | * Property | + | * Property |
- | * Property left leaning against a wall, beam, or storage area | + | * Property left leaning against a wall, beam, member shelves, etc. |
- | * Property | + | * Property |
+ | * Property containing fuel. Engines are OK but must have the fuel tank drained, the engine run dry, then the fuel tank vented (open) outdoors for at least fifteen minutes. | ||
* For property in the outside back parking area... | * For property in the outside back parking area... | ||
* You must request and receive Board approval prior to leaving any items/ | * You must request and receive Board approval prior to leaving any items/ | ||
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**6.2 Member Storage** | **6.2 Member Storage** | ||
- | Each member | + | Each member |
+ | * One shelf spot approximately two-feet wide, OR | ||
+ | * One locker | ||
+ | Additional shelf spots or lockers, as well as other storage options, may be rented using the Bodgery membership website. | ||
- | Each member must keep their private property | + | Each member must label their shelf/ |
- | Member property that is not stored safely, not properly labeled or not in an appropriate area is both dangerous and disrespectful and is considered abandoned (see 5.2). | + | Properly |
- | + | ||
- | A properly | + | |
**6.3 Parking Permits** | **6.3 Parking Permits** | ||
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==== 7. Access ==== | ==== 7. Access ==== | ||
- | Each member is responsible for maintaining the security of his or her own keycard or fob (access credentials). If you suspect that your card or fob has been copied, please see the Board of Directors | + | Each member is responsible for maintaining the security of his or her own key fob or card. If you suspect that your key fob or card has been copied, please see the Board or designee |
- | Access credentials | + | Key fobs or cards may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space. Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. Sharing or loaning access outside these limits is grounds for member |
- | + | ||
- | Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. | + | |
- | Sharing or loaning access outside these limits is grounds for revocation. | + | |
- | + | ||
- | A member | + | |
==== 8. Finances ==== | ==== 8. Finances ==== | ||
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**8.1 Signatories ** | **8.1 Signatories ** | ||
- | Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer | + | Signatory responsibility for the Bodgery’s bank accounts resides in the Board President and Treasurer. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office. |
**8.2 Purchase Authority ** | **8.2 Purchase Authority ** | ||
- | The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities. | + | Purchases and expenditures made on behalf of the Bodgery |
- | + | ||
- | The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board. | + | |
- | + | ||
- | Purchases and expenditures made on behalf of the Bodgery | + | |
- Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | ||
- | | + | |
- | - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf | + | - Expenditures made by area captains, machine captains or their designee, up to the amount in their area balance, do not require prior approval. |
- | | + | - Expenditures more than $100 (but not more than $1000) require a majority vote of the Board to be granted |
- | - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written | + | |
+ | - Expenditures less than or equal to $100 that are to be made by any member on the Bodgery’s behalf require prior written approval from either the Treasurer or President. | ||
**8.3 Reimbursements ** | **8.3 Reimbursements ** | ||
- | Any member | + | Any member |
- | Upon receipt | + | Upon receipt, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, |
**8.4 Financial transparency ** | **8.4 Financial transparency ** | ||
- | The Treasurer | + | * The Treasurer |
- | + | | |
- | The Treasurer | + | |
- | - A summary of the Bodgery’s income broken down by month and category, and | + | |
- | - A summary of the Bodgery’s expenditures broken down by month and category | + | |
**8.5 Transition process ** | **8.5 Transition process ** | ||
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Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | ||
- | ==== 9. Shop Budgets | + | ==== 9. Shop Areas and Purchase Requests ==== |
- | **9.1 Shop Budgets** | + | **9.1 Shop Areas** |
- | Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, | + | Shop area budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, |
+ | If the board decides that the available general funds are not sufficient to provide area budgets, then either no distribution will be made or the amount available will be distributed proportionally among the allocated budget amounts. | ||
- | Budget amounts | + | Area budgets may be created, modified or eliminated by a majority vote of the board. The amount of a budget |
- | Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.). | + | **9.2 Machine Fee Areas** |
- | Budgets can be created or modified | + | Machines with a machine-specific fee may be administered |
- | Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance. | + | **9.3 Purchase Requests** |
- | **9.2 Purchase Requests** | + | Assigned Agents (including |
- | + | ||
- | Assigned Agents (this includes | + | |
Members with purchase requests/ | Members with purchase requests/ | ||
If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section. | If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section. | ||
- | |||
==== 10. Discipline Policy ==== | ==== 10. Discipline Policy ==== | ||
The board may terminate membership immediately if a member: | The board may terminate membership immediately if a member: |
standing_rules.txt · Last modified: 2024/03/04 18:59 by mpickhard