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--- standing_rules [2023/02/23 20:24] – [5. Property] major update mpickhard
+++ standing_rules [2023/02/24 00:48] – [8. Finances] major update mpickhard
@@ Line 114: / Line 114: @@
 ==== 6.  Storage ====
-**6.1  Safe Storage **
+**6.1  Safe Respectful Storage **
-All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will not be considered safely stored.
+All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will NOT be considered properly stored.
-  * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left
+  * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left, except as allowed using Assembly Permits in the extended woodshop area
   * Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway
-  * Property on a member storage shelf that protrudes more than 4”
+  * Property on a shelf, including a member storage shelf, that protrudes more than 4”
-  * Property on any shelf that protrudes more than 4”
+  * Property not in a designated area. Example designated areas are: project parking, assembly table with attached assembly permit, member storage, member studio.
-  * Property left leaning against a wall, beam, or storage area
+  * Property left leaning against a wall, beam, member shelves, etc.
-  * Property piled in front of a storage area
+  * Property stored below and surrounding member shelves
+  * Property containing fuel. Engines are OK but must have the fuel tank drained, the engine run dry, then the fuel tank vented (open) outdoors for at least fifteen minutes.
   * For property in the outside back parking area...
     * You must request and receive Board approval prior to leaving any items/projects (including vehicles and trailers) in the outside back parking area for more than 24 hours. Board approval can be sought by emailing the Board (<board@thebodgery.org>) or messaging the Slack #ask-the-board channel. Any items/projects left for more than 24 hours without approval or past the expiration of the Board’s approval can be removed at the member’s expense or disposed of by a Board member (see also 5.2 abandoned property).
@@ Line 129: / Line 130: @@
 **6.2  Member Storage**
-Each member is entitled to one “plot” in member storage, which is a defined, limited space for keeping his or her private property, typically an allotment of member shelving. Each member must label their plot with their name and telephone number in case they need to be contacted.
+Each member may use the following in the member storage area(s) with no extra charge:
+  * One shelf spot approximately two-feet wide, OR
+  * One locker
+Additional shelf spots or lockers, as well as other storage options, may be rented using the Bodgery membership website.
-Each member must keep their private property in only one plot and not exceed the physical dimensions of that plot. The only exceptions are for property tagged with a Parking Permit (see 6.3) or in the outdoor back parking area (see 6.1).
+Each member must label their shelf/locker with their name and telephone number in case they need to be contacted and in order to know whether it’s available or abandoned. Material without a label on the shelf/locker is considered Abandoned Property (see 5.2). Member property must be stored per Safe Respectful Storage (6.1)
-Member property that is not stored safely, not properly labeled or not in an appropriate area is both dangerous and disrespectful and is considered abandoned (see 5.2).
+Properly labeled but empty member storage may be reclaimed by the Bodgery Operations Manager or designee for use by other members if it remains empty for four weeks.
-A properly labeled but empty member storage plot (shelf) may be reclaimed for use by other members if it remains empty two weeks after the Bodgery Operations Manager or designee places a notice of non-use on the plot/shelf.
 **6.3  Parking Permits**
@@ Line 146: / Line 148: @@
 ==== 7.  Access ====
-Each member is responsible for maintaining the security of his or her own keycard or fob (access credentials). If you suspect that your card or fob has been copied, please see the Board of Directors about replacing or changing it.
+Each member is responsible for maintaining the security of his or her own key fob or card. If you suspect that your key fob or card has been copied, please see the Board or designee about replacing or changing it.
-Access credentials may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space.
+Key fobs or cards may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space. Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. Sharing or loaning access outside these limits is grounds for member termination.
-Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access.
-Sharing or loaning access outside these limits is grounds for revocation.
-A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate.
 ==== 8. Finances ====
@@ Line 159: / Line 156: @@
 **8.1  Signatories **
-Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer of the Board. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer of the Board for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
+Signatory responsibility for the Bodgery’s bank accounts resides in the Board President and Treasurer. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office.
 **8.2  Purchase Authority **
-The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities.
+Purchases and expenditures made on behalf of the Bodgery must be made within the scope defined by the Board. The Treasurer must be notified after purchase with a valid receipt. Expenditures must have approval in the manner of the first qualifying item in this list:
-The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board.
-Purchases and expenditures made on behalf of the Bodgery may be made within the scope defined by the Board, the Treasurer must be notified after purchase, and obtain require approval in the manner of the first qualifying line:
    - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval.
-   - Any expenditures more than $1,000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board and a plurality vote of the membership to be granted approval.
+   - Expenditures more than $1,000 require a majority vote of the Board and a plurality vote (i.e. a majority of the votes cast) of the membership to be granted approval. The board must re-approve the expenditure if it is not made within a year of the initial board approval.
-   - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf require a majority vote of the Board to be granted approval.
+   - Expenditures made by area captains, machine captains or their designee, up to the amount in their area balance, do not require prior approval.
-   - Expenditures made by area captains against their tracked balances or predetermined budgets (and within those limits) do not require prior approval, and the Treasurer must be notified after purchase.
+   - Expenditures more than $100 (but not more than $1000) require a majority vote of the Board to be granted approval. The board must re-approve the expenditure if it is not made within a year of the initial approval.
-   - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written or email approval from either the Treasurer or President.
+   - The Board may delegate purchase authority to any member, ad-hoc group of members, or committee. The nature and amount of expenditures, the members to whom the purchase authority is delegated, and the time frame for expenditures must be approved by a majority vote of the board.
+   - Expenditures less than or equal to $100 that are to be made by any member on the Bodgery’s behalf require prior written approval from either the Treasurer or President.
 **8.3  Reimbursements **
-Any member requiring reimbursement for a purchase or expenditure should send an email to treasurer@thebodgery.org with their full name, the amount requested, the date of the purchase, their desired means of reimbursement, and an attached copy of the receipt.
+Any member requesting reimbursement for a purchase or expenditure should send an email or Slack DM to the Treasurer with their full name, the amount requested, the date of the purchase and an attached copy of the receipt. Reimbursements will be made by PayPal unless other arrangements are made beforehand.
-Upon receipt of the email, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the treasurer shall issue a reimbursement to the requesting member.
+Upon receipt, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, the Treasurer shall issue a reimbursement to the requesting member.
 **8.4  Financial transparency **
-The Treasurer must provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
+  * The Treasurer should provide the Board with a complete and accurate financial picture of the Bodgery’s accounts at least once a month.
+  * The Treasurer should provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report should include:
-The Treasurer must provide the Bodgery’s membership with an up-to-date financial report at least once per calendar year. This report must include:
+    * A summary of the Bodgery’s income broken down by month and category
-   - A summary of the Bodgery’s income broken down by month and category, and
+    * A summary of the Bodgery’s expenditures broken down by month and category
-   - A summary of the Bodgery’s expenditures broken down by month and category
 **8.5  Transition process **