standing_rules
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standing_rules [2023/02/23 20:24] – [5. Property] major update mpickhard | standing_rules [2023/02/24 01:17] – [10. Discipline Policy] major update mpickhard | ||
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==== 6. Storage ==== | ==== 6. Storage ==== | ||
- | **6.1 Safe Storage ** | + | **6.1 Safe Respectful |
- | All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will not be considered | + | All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will NOT be considered |
- | * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left | + | * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left, except as allowed using Assembly Permits in the extended woodshop area |
* Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway | * Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway | ||
- | * Property on a member storage shelf that protrudes more than 4” | + | * Property on a shelf, including |
- | * Property | + | * Property |
- | * Property left leaning against a wall, beam, or storage area | + | * Property left leaning against a wall, beam, member shelves, etc. |
- | * Property | + | * Property |
+ | * Property containing fuel. Engines are OK but must have the fuel tank drained, the engine run dry, then the fuel tank vented (open) outdoors for at least fifteen minutes. | ||
* For property in the outside back parking area... | * For property in the outside back parking area... | ||
* You must request and receive Board approval prior to leaving any items/ | * You must request and receive Board approval prior to leaving any items/ | ||
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**6.2 Member Storage** | **6.2 Member Storage** | ||
- | Each member | + | Each member |
+ | * One shelf spot approximately two-feet wide, OR | ||
+ | * One locker | ||
+ | Additional shelf spots or lockers, as well as other storage options, may be rented using the Bodgery membership website. | ||
- | Each member must keep their private property | + | Each member must label their shelf/ |
- | Member property that is not stored safely, not properly labeled or not in an appropriate area is both dangerous and disrespectful and is considered abandoned (see 5.2). | + | Properly |
- | + | ||
- | A properly | + | |
**6.3 Parking Permits** | **6.3 Parking Permits** | ||
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==== 7. Access ==== | ==== 7. Access ==== | ||
- | Each member is responsible for maintaining the security of his or her own keycard or fob (access credentials). If you suspect that your card or fob has been copied, please see the Board of Directors | + | Each member is responsible for maintaining the security of his or her own key fob or card. If you suspect that your key fob or card has been copied, please see the Board or designee |
- | Access credentials | + | Key fobs or cards may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space. Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. Sharing or loaning access outside these limits is grounds for member |
- | + | ||
- | Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. | + | |
- | Sharing or loaning access outside these limits is grounds for revocation. | + | |
- | + | ||
- | A member | + | |
==== 8. Finances ==== | ==== 8. Finances ==== | ||
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**8.1 Signatories ** | **8.1 Signatories ** | ||
- | Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer | + | Signatory responsibility for the Bodgery’s bank accounts resides in the Board President and Treasurer. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office. |
**8.2 Purchase Authority ** | **8.2 Purchase Authority ** | ||
- | The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities. | + | Purchases and expenditures made on behalf of the Bodgery |
- | + | ||
- | The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board. | + | |
- | + | ||
- | Purchases and expenditures made on behalf of the Bodgery | + | |
- Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | ||
- | | + | |
- | - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf | + | - Expenditures made by area captains, machine captains or their designee, up to the amount in their area balance, do not require prior approval. |
- | | + | - Expenditures more than $100 (but not more than $1000) require a majority vote of the Board to be granted |
- | - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written | + | |
+ | - Expenditures less than or equal to $100 that are to be made by any member on the Bodgery’s behalf require prior written approval from either the Treasurer or President. | ||
**8.3 Reimbursements ** | **8.3 Reimbursements ** | ||
- | Any member | + | Any member |
- | Upon receipt | + | Upon receipt, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, |
**8.4 Financial transparency ** | **8.4 Financial transparency ** | ||
- | The Treasurer | + | * The Treasurer |
- | + | | |
- | The Treasurer | + | |
- | - A summary of the Bodgery’s income broken down by month and category, and | + | |
- | - A summary of the Bodgery’s expenditures broken down by month and category | + | |
**8.5 Transition process ** | **8.5 Transition process ** | ||
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Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | ||
- | ==== 9. Shop Budgets | + | ==== 9. Shop Areas and Purchase Requests ==== |
- | **9.1 Shop Budgets** | + | **9.1 Shop Areas** |
- | Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, | + | Shop area budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, |
+ | If the board decides that the available general funds are not sufficient to provide area budgets, then either no distribution will be made or the amount available will be distributed proportionally among the allocated budget amounts. | ||
- | Budget amounts | + | Area budgets may be created, modified or eliminated by a majority vote of the board. The amount of a budget |
- | Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.). | + | **9.2 Machine Fee Areas** |
- | Budgets can be created or modified | + | Machines with a machine-specific fee may be administered |
- | Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance. | + | **9.3 Purchase Requests** |
- | **9.2 Purchase Requests** | + | Assigned Agents (including |
- | + | ||
- | Assigned Agents (this includes | + | |
Members with purchase requests/ | Members with purchase requests/ | ||
If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section. | If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section. | ||
- | |||
==== 10. Discipline Policy ==== | ==== 10. Discipline Policy ==== | ||
The board may terminate membership immediately if a member: | The board may terminate membership immediately if a member: | ||
* Commits a crime | * Commits a crime | ||
- | * Steals | + | * Takes something |
* Intentionally endangers someone, threatens someone or otherwise makes others feel unsafe (including unwanted sexual attention, aggressive body posture, or a pattern of microaggressive, | * Intentionally endangers someone, threatens someone or otherwise makes others feel unsafe (including unwanted sexual attention, aggressive body posture, or a pattern of microaggressive, | ||
- | * Acts in a similarly serious negative way | + | * Acts in a similarly serious negative way, as determined by the Board |
If a member violates a Bodgery rule, including the Bodgery’s first rule (“Don’t be a jerk”), and the board believes the event rises to the level of a serious infraction, the “Three Strikes” process can be initiated or continued. | If a member violates a Bodgery rule, including the Bodgery’s first rule (“Don’t be a jerk”), and the board believes the event rises to the level of a serious infraction, the “Three Strikes” process can be initiated or continued. | ||
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=== Strike 2: === | === Strike 2: === | ||
- | After Strike 1, and upon the occurrence of another event that the Board determines could warrants | + | After Strike 1, and upon the occurrence of another event that the Board determines could warrant |
* The strike process outlined above, with the option of a different investigative board member if preferred. | * The strike process outlined above, with the option of a different investigative board member if preferred. | ||
* a restorative justice process. The restorative justice process would look different based on the circumstance, | * a restorative justice process. The restorative justice process would look different based on the circumstance, | ||
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* Strike 3: will not expire. Eventual re-admittance would be at the discretion of the board. | * Strike 3: will not expire. Eventual re-admittance would be at the discretion of the board. | ||
- | If a membership is terminated, the member should have 72 hours to collect their personal items if doing so does not endanger people or property. No refund of unused membership dues will be refunded, except by vote of the board. | + | If a membership is terminated, the member should have 72 hours to collect their personal items if doing so does not endanger people or property. No refund of unused membership dues will be refunded, except by vote of the board. Terminated members deemed a threat to members and/or guests may have identifying information posted (e.g. a photo, description, |
All board votes in this process require a simple majority to pass. | All board votes in this process require a simple majority to pass. | ||
- | This policy in a Google doc: [[https:// | ||
==== 11. Rules for Leadership ==== | ==== 11. Rules for Leadership ==== | ||
standing_rules.txt · Last modified: 2024/03/04 18:59 by mpickhard