standing_rules
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standing_rules [2023/02/23 20:24] – [5. Property] major update mpickhard | standing_rules [2023/03/22 12:41] – [4. Guests] restructured - more clear for children/minors mpickhard | ||
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The Bodgery is a shared workspace and educational environment with many active users. Bodgery members volunteer considerable time for the benefit of all members. Every change to the space has an impact on others. Your behavior has a direct influence on people around you, and an indirect effect on the many other people who use the shop and keep The Bodgery useful, kind, and fun. | The Bodgery is a shared workspace and educational environment with many active users. Bodgery members volunteer considerable time for the benefit of all members. Every change to the space has an impact on others. Your behavior has a direct influence on people around you, and an indirect effect on the many other people who use the shop and keep The Bodgery useful, kind, and fun. | ||
- | These are the policies that we operate under. Guests must also follow these guidelines, even if they are unknown - they will be made aware of any mistakes, and if they refuse to abide by them they will be asked to leave. Members agree to follow these rules at all times upon signing up for membership. These policies may be modified by the Bodgery Board at any point through due process. | + | These are the policies that we operate under. Guests must also follow these guidelines, even if they are unknown - they will be made aware of any mistakes, and if they refuse to abide by them they will be asked to leave. Members agree to follow these rules at all times upon signing up for membership. |
==== 1. General ==== | ==== 1. General ==== | ||
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Use of aerosols (spray painting or any other spray finish) indoors is NOT permitted under any circumstances. Spray painting may be done outdoors (away from exits, vents and exhausts) with appropriate precautions to cover the ground with paper or tarp. Any over spray is expected to be cleaned by the member and is subject to disciplinary action if left uncleaned. | Use of aerosols (spray painting or any other spray finish) indoors is NOT permitted under any circumstances. Spray painting may be done outdoors (away from exits, vents and exhausts) with appropriate precautions to cover the ground with paper or tarp. Any over spray is expected to be cleaned by the member and is subject to disciplinary action if left uncleaned. | ||
- | Members must be at least 16 years of age. Members under 18 years of age must have [[forms|parent/ | ||
==== 2. Code of Conduct ==== | ==== 2. Code of Conduct ==== | ||
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* Members and guests who violate this policy may be subject to disciplinary action, including termination of membership. | * Members and guests who violate this policy may be subject to disciplinary action, including termination of membership. | ||
- | ==== 4. Guests ==== | + | ==== 4. Guests, Children, Minors |
+ | |||
+ | Minors that are 16 or 17 years old may be members. They must have [[forms|parent/ | ||
+ | |||
+ | Children are considered guests but need extra supervision. See [[faq|Frequently Asked Questions]] for additional information. | ||
Any guest must be hosted by a member, whether this is a personal guest or random visitor. If the hosting member needs to leave, they must pass off their responsibility as host to another member, or ask the guest(s) to leave. | Any guest must be hosted by a member, whether this is a personal guest or random visitor. If the hosting member needs to leave, they must pass off their responsibility as host to another member, or ask the guest(s) to leave. | ||
No member is under obligation to host guests. | No member is under obligation to host guests. | ||
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Two or more members may host an unlimited number of guests. | Two or more members may host an unlimited number of guests. | ||
The woodshop area has a limit of one guest per member. | The woodshop area has a limit of one guest per member. | ||
- | |||
- | Children (under 16) are welcome -- see [[faq|Frequently Asked Questions]] for additional information. | ||
In all cases, the member(s) hosting one or more guests are responsible for: | In all cases, the member(s) hosting one or more guests are responsible for: | ||
- | * Verifying that each guest has signed in | + | * Verifying that each guest has signed in on the kiosk computer in the main entry area |
* Making sure guests understand the guidelines under which we operate | * Making sure guests understand the guidelines under which we operate | ||
* Cleaning up after guests if they fail to do it themselves | * Cleaning up after guests if they fail to do it themselves | ||
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==== 6. Storage ==== | ==== 6. Storage ==== | ||
- | **6.1 Safe Storage ** | + | **6.1 Safe Respectful |
- | All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will not be considered | + | All property at The Bodgery must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will NOT be considered |
- | * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left | + | * Property left on a work surface after the member or guest using it cannot be found and is presumed to have left, except as allowed using Assembly Permits in the extended woodshop area |
* Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway | * Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway | ||
- | * Property on a member storage shelf that protrudes more than 4” | + | * Property on a shelf, including |
- | * Property | + | * Property |
- | * Property left leaning against a wall, beam, or storage area | + | * Property left leaning against a wall, beam, member shelves, etc. |
- | * Property | + | * Property |
+ | * Property containing fuel. Engines are OK but must have the fuel tank drained, the engine run dry, then the fuel tank vented (open) outdoors for at least fifteen minutes. | ||
* For property in the outside back parking area... | * For property in the outside back parking area... | ||
* You must request and receive Board approval prior to leaving any items/ | * You must request and receive Board approval prior to leaving any items/ | ||
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**6.2 Member Storage** | **6.2 Member Storage** | ||
- | Each member | + | Each member |
+ | * One shelf spot approximately two-feet wide, OR | ||
+ | * One locker | ||
+ | Additional shelf spots or lockers, as well as other storage options, may be rented using the Bodgery membership website. | ||
- | Each member must keep their private property | + | Each member must label their shelf/ |
- | Member property that is not stored safely, not properly labeled or not in an appropriate area is both dangerous and disrespectful and is considered abandoned (see 5.2). | + | Properly |
- | + | ||
- | A properly | + | |
**6.3 Parking Permits** | **6.3 Parking Permits** | ||
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==== 7. Access ==== | ==== 7. Access ==== | ||
- | Each member is responsible for maintaining the security of his or her own keycard or fob (access credentials). If you suspect that your card or fob has been copied, please see the Board of Directors | + | Each member is responsible for maintaining the security of his or her own key fob or card. If you suspect that your key fob or card has been copied, please see the Board or designee |
- | Access credentials | + | Key fobs or cards may be temporarily entrusted to another person (trustee) for limited purposes, such as picking up or dropping off items or people at the space. Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. Sharing or loaning access outside these limits is grounds for member |
- | + | ||
- | Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at The Bodgery, or exercise other benefits of membership simply for possessing access. | + | |
- | Sharing or loaning access outside these limits is grounds for revocation. | + | |
- | + | ||
- | A member | + | |
==== 8. Finances ==== | ==== 8. Finances ==== | ||
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**8.1 Signatories ** | **8.1 Signatories ** | ||
- | Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer | + | Signatory responsibility for the Bodgery’s bank accounts resides in the Board President and Treasurer. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office. |
**8.2 Purchase Authority ** | **8.2 Purchase Authority ** | ||
- | The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities. | + | Purchases and expenditures made on behalf of the Bodgery |
- | + | ||
- | The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board. | + | |
- | + | ||
- | Purchases and expenditures made on behalf of the Bodgery | + | |
- Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | ||
- | | + | |
- | - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf | + | - Expenditures made by area captains, machine captains or their designee, up to the amount in their area balance, do not require prior approval. |
- | | + | - Expenditures more than $100 (but not more than $1000) require a majority vote of the Board to be granted |
- | - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written | + | |
+ | - Expenditures less than or equal to $100 that are to be made by any member on the Bodgery’s behalf require prior written approval from either the Treasurer or President. | ||
**8.3 Reimbursements ** | **8.3 Reimbursements ** | ||
- | Any member | + | Any member |
- | Upon receipt | + | Upon receipt, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, |
**8.4 Financial transparency ** | **8.4 Financial transparency ** | ||
- | The Treasurer | + | * The Treasurer |
- | + | | |
- | The Treasurer | + | |
- | - A summary of the Bodgery’s income broken down by month and category, and | + | |
- | - A summary of the Bodgery’s expenditures broken down by month and category | + | |
**8.5 Transition process ** | **8.5 Transition process ** | ||
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Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome. | ||
- | ==== 9. Shop Budgets | + | ==== 9. Shop Areas and Purchase Requests ==== |
- | + | ||
- | **9.1 Shop Budgets** | + | |
- | Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, | + | **9.1 Shop Areas** |
- | Budget amounts | + | Shop area budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, |
+ | If the board decides that the available general funds are not sufficient to provide area budgets, then either no distribution will be made or the amount available | ||
- | Budgets | + | Area budgets may be created, modified or eliminated by a majority vote of the board. The amount of a budget |
- | Budgets can be created or modified by a two-thirds vote of the board. The amount and structure of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/ | + | **9.2 Machine Fee Areas** |
- | Budget balances (not tracked balances) not spent before | + | Machines with a machine-specific fee may be administered by a Machine Captain rather than an Area Captain. Because Machine Captains have purchase authority, they must be approved by the board or the corresponding Area Captain, if any. |
- | **9.2 | + | **9.3 |
- | Assigned Agents (this includes | + | Assigned Agents (including |
Members with purchase requests/ | Members with purchase requests/ | ||
If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section. | If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section. | ||
- | |||
==== 10. Discipline Policy ==== | ==== 10. Discipline Policy ==== | ||
The board may terminate membership immediately if a member: | The board may terminate membership immediately if a member: | ||
* Commits a crime | * Commits a crime | ||
- | * Steals | + | * Takes something |
* Intentionally endangers someone, threatens someone or otherwise makes others feel unsafe (including unwanted sexual attention, aggressive body posture, or a pattern of microaggressive, | * Intentionally endangers someone, threatens someone or otherwise makes others feel unsafe (including unwanted sexual attention, aggressive body posture, or a pattern of microaggressive, | ||
- | * Acts in a similarly serious negative way | + | * Acts in a similarly serious negative way, as determined by the Board |
If a member violates a Bodgery rule, including the Bodgery’s first rule (“Don’t be a jerk”), and the board believes the event rises to the level of a serious infraction, the “Three Strikes” process can be initiated or continued. | If a member violates a Bodgery rule, including the Bodgery’s first rule (“Don’t be a jerk”), and the board believes the event rises to the level of a serious infraction, the “Three Strikes” process can be initiated or continued. | ||
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=== Strike 2: === | === Strike 2: === | ||
- | After Strike 1, and upon the occurrence of another event that the Board determines could warrants | + | After Strike 1, and upon the occurrence of another event that the Board determines could warrant |
* The strike process outlined above, with the option of a different investigative board member if preferred. | * The strike process outlined above, with the option of a different investigative board member if preferred. | ||
* a restorative justice process. The restorative justice process would look different based on the circumstance, | * a restorative justice process. The restorative justice process would look different based on the circumstance, | ||
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* Strike 3: will not expire. Eventual re-admittance would be at the discretion of the board. | * Strike 3: will not expire. Eventual re-admittance would be at the discretion of the board. | ||
- | If a membership is terminated, the member should have 72 hours to collect their personal items if doing so does not endanger people or property. No refund of unused membership dues will be refunded, except by vote of the board. | + | If a membership is terminated, the member should have 72 hours to collect their personal items if doing so does not endanger people or property. No refund of unused membership dues will be refunded, except by vote of the board. Terminated members deemed a threat to members and/or guests may have identifying information posted (e.g. a photo, description, |
All board votes in this process require a simple majority to pass. | All board votes in this process require a simple majority to pass. | ||
- | This policy in a Google doc: [[https:// | ||
==== 11. Rules for Leadership ==== | ==== 11. Rules for Leadership ==== | ||
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* The [[leadership|Board of Directors]] (" | * The [[leadership|Board of Directors]] (" | ||
- | * The board is elected by The Bodgery membership once per year in June. | + | * The board is elected by The Bodgery membership once per year for a July 1 start date. |
- | * The board may vote to suspend | + | * The board may vote to remove |
- | * The board may vote to remove | + | * The board may remove |
+ | * The membership of the Bodgery may also initiate a recall vote of a board member from office with a plurality | ||
+ | === Area Captains === | ||
+ | * [[leadership|Area Captains]] are put in place by a vote of the board. Area Captains are removed by resigning, by stopping their membership, or by a vote of the board. | ||
+ | * Area Captains may not add Area Captains to their area without a board vote, but they may assign other area roles (e.g. trainers). | ||
+ | * The board delegates Area Captains with wide latitude in control of their shop area. In the unlikely event of disagreement, | ||
- | === Area Captains === | + | ==== 12. Accidental Damage |
- | + | ||
- | * [[leadership|Area Captains]] are put in place and removed by a vote of the board. | + | |
- | * Area Captains may not add Area Captains to their area without a board vote, but they may assign other area role (e.g. trainers). | + | |
- | * An Area Captain that cancels membership or resigns the position also ceases to be an Area Captain. | + | |
- | ==== 12. Ejection | + | |
- | If necessary, any member, though preferably with the assistance of a board member or area captain, may temporarily eject a member from the space in order to resolve any immediate health, safety, or harassment issues. | + | The Bodgery is meant to be a learning environment. |
- | ==== 13. Bans ==== | + | For accidents causing damage to Bodgery equipment or property, the person or persons responsible shall be liable for $100 or 5% of the cost of the damages, whichever is greater. General funds pay for any difference. |
- | The board may vote to temporarily | + | For accident-prone members (an excess of 2 or 3 property damaging accidents, |
- | * harasses or threatens Bodgery members, | + | |
- | * is caught trespassing on the Bodgery' | + | |
- | * engages in criminal conduct while on the Bodgery’s premises, | + | |
- | * is found in violation | + | |
- | * commits any offense determined to be valid by a 2/3rds majority vote of the board. | + | |
- | The board must define the term of the ban in its discussion and vote. The board may ban any person regardless of membership status with a 2/3rds majority vote. | + | - - - |
- | All banned people shall be listed on the Bodgery | + | These policies have been approved by The Bodgery |
- | This document has been approved | + | These policies may be modified |
standing_rules.txt · Last modified: 2024/03/04 18:59 by mpickhard