standing_rules
Differences
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standing_rules [2023/02/23 20:52] – [7. Access] major update mpickhard | standing_rules [2023/02/24 00:48] – [8. Finances] major update mpickhard | ||
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**8.1 Signatories ** | **8.1 Signatories ** | ||
- | Signatory responsibility for the Bodgery’s bank accounts resides in the President and Treasurer | + | Signatory responsibility for the Bodgery’s bank accounts resides in the Board President and Treasurer. Checks and purchase cards for the Bodgery’s financial accounts shall be issued only to the President and Treasurer for their exclusive use, and will be surrendered to the Board or destroyed upon their leaving office. |
**8.2 Purchase Authority ** | **8.2 Purchase Authority ** | ||
- | The Board may delegate purchase authority to any member, ad-hoc group of members, or committee on a case-by-case basis in order to expedite necessary expenditures or ensure proper upkeep of the Bodgery and its facilities. | + | Purchases and expenditures made on behalf of the Bodgery |
- | + | ||
- | The nature and amount of the purchase, the member or members to whom the purchase authority is delegated as an “assigned agent”, and the time frame for the purchase or expenditure must be approved by a majority vote of the board. | + | |
- | + | ||
- | Purchases and expenditures made on behalf of the Bodgery | + | |
- Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | - Expenditures that the board finds are necessary to the safety and security of the Bodgery and its members (such as liability insurance premiums, fire suppression equipment, security cameras, etc.) require a majority vote of the Board to be granted approval. | ||
- | | + | |
- | - Expenditures more than $100, but less than $1000 that are to be made by any member on the Bodgery’s behalf | + | - Expenditures made by area captains, machine captains or their designee, up to the amount in their area balance, do not require prior approval. |
- | | + | - Expenditures more than $100 (but not more than $1000) require a majority vote of the Board to be granted |
- | - Expenditures less than $100 that are to be made by any member on the Bodgery’s behalf require prior written | + | |
+ | - Expenditures less than or equal to $100 that are to be made by any member on the Bodgery’s behalf require prior written approval from either the Treasurer or President. | ||
**8.3 Reimbursements ** | **8.3 Reimbursements ** | ||
- | Any member | + | Any member |
- | Upon receipt | + | Upon receipt, the Treasurer shall confirm that the purchase was made according to the procedures outlined above. Upon confirmation, |
**8.4 Financial transparency ** | **8.4 Financial transparency ** | ||
- | The Treasurer | + | * The Treasurer |
- | + | | |
- | The Treasurer | + | |
- | - A summary of the Bodgery’s income broken down by month and category, and | + | |
- | - A summary of the Bodgery’s expenditures broken down by month and category | + | |
**8.5 Transition process ** | **8.5 Transition process ** |
standing_rules.txt · Last modified: 2024/03/04 18:59 by mpickhard