Differences

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--- standing_rules [2023/02/24 00:48] – [8. Finances] major update mpickhard
+++ standing_rules [2023/02/24 01:10] – [9. Shop Budgets and Purchase Requests] major update mpickhard
@@ Line 189: / Line 189: @@
 Until this transition is complete, the outgoing President and Treasurer shall maintain responsibility for financial concerns, but are required to inform the new officers and the Board of all transactions that take place and their outcome.
-==== 9. Shop Budgets and Purchase Requests ====
+==== 9. Shop Areas and Purchase Requests ====
-**9.1  Shop Budgets**
+**9.1  Shop Areas**
-Shop budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, repair, and improvement of a specific area of the shop and may be spent by specific allowed Authorized Agents.
+Shop area budgets are defined as a monthly allowance of funds taken from the Bodgery’s general available funds to be used towards maintenance, repair, and improvement of a specific area of the shop. The monthly area budget accumulates as an area balance. The money in the area balance may be spent by Area Captains per the Purchase Authority.
+If the board decides that the available general funds are not sufficient to provide area budgets, then either no distribution will be made or the amount available will be distributed proportionally among the allocated budget amounts.
-Budget amounts will be distributed on the 1st of every month.
+Area budgets may be created, modified or eliminated by a majority vote of the board. The amount of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/maintenance costs, frequency of space utilization, availability of funds, and fairness of distribution.
-Budgets will be funded from the Bodgery’s preceding month’s income after all other expenses or reserves (insurance savings, e.g.).  If income is less than zero, no distribution will be made. If the income is not greater than the sum amount of budgets to be distributed, then the amount available will be distributed proportionally among the allocated budget amounts.  An exception to this rule may be made if a single month had a disproportionately large one-time expense; treasurer will identify an exception of this nature in the monthly report.
+**9.2 Machine Fee Areas**
-Budgets can be created or modified by a two-thirds vote of the board. The amount and structure of a budget will be determined by the board’s best judgement, which may include but is not limited to historical repair/maintenance costs, frequency of space utilization, availability of funds, and fairness of distribution.
+Machines with a machine-specific fee may be administered by a Machine Captain rather than an Area Captain. Because Machine Captains have purchase authority, they must be approved by the board or the corresponding Area Captain, if any.
-Budget balances (not tracked balances) not spent before the end of the month in which they were distributed will will roll over into the area’s tracked balance.
+**9.3  Purchase Requests**
-**9.2  Purchase Requests**
+Assigned Agents (including but not limited to Board Members and Area Captains) may make purchases or bring requests for purchases to the board.
-Assigned Agents (this includes but is not limited to Board Members and Area Captains) may make purchases, or bring requests for purchases to the board.
 Members with purchase requests/suggestions should first bring the topic to the appropriate Area Captain(s), or Assigned Agent(s) if it doesn’t fall under a shop area’s purview.
 If members disagree with their Area Captain(s) or Assigned Agent(s) regarding the necessity of a requested purchase, they may bring the request directly to the board during the ‘member comments’ section.  In addition to the above purchasing guidelines, the Board will consider the request on the additional guidelines of sufficient member support, and should seek input from the Area Captain(s) or Assigned Agents(s) as to why they initially declined to pursue the purchase.
 ==== 10. Discipline Policy ====
 The board may terminate membership immediately if a member: