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event_checklist [2014/12/11 01:58] John Eichevent_checklist [2022/05/29 16:01] – external edit 127.0.0.1
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   * Write a description.   * Write a description.
   * Date, time, duration. Check the Google Calendar to make sure there are no conflicts.   * Date, time, duration. Check the Google Calendar to make sure there are no conflicts.
-  * Email contact@thebodgery.org to double-check that there are no unposted events on the horizon.+  * Email [[events@thebodgery.org|events@thebodgery.org]] to double-check that there are no unposted events on the horizon.
   * Hosting member if not instructor.   * Hosting member if not instructor.
   * Age restriction?   * Age restriction?
   * Are you charging for it?   * Are you charging for it?
   * Is there an event fee, instructor fee, materials fee? Is it a fee or suggested donation?   * Is there an event fee, instructor fee, materials fee? Is it a fee or suggested donation?
 +    * Member class fees are 1/2 off the non-member class fee.
   * Is there an attendance cap?   * Is there an attendance cap?
   * Should attendees bring anything?   * Should attendees bring anything?
   * Is there required attire? ie. Welding: Long pants, natural fibers, etc.   * Is there required attire? ie. Welding: Long pants, natural fibers, etc.
 +  * Is this for members only?
   * POST THE EVENT   * POST THE EVENT
       * Add to Google Calendar       * Add to Google Calendar
Line 20: Line 22:
   * Promote your event   * Promote your event
       * Check the [[Promotion]] page for tips.        * Check the [[Promotion]] page for tips. 
 +
 +=====RUNNING YOUR EVENT=====
 +
 +   * Before the event, prep all of your tools and materials you will need to make sure you have enough and that they work.
 +   * Show up at least 15 minutes early so you are ready to let in any early comers.
 +   * Make sure each visitor has signed a waiver, the day of the event or on a previous visit. 
 +   * Have each visitor sign in.
 +   * If you will have more than 10 guests, arrange for another member to be present to help host.
 +   * Before or after your event, please explain what the Bodgery is and give a quick overview of membership and that everyone is welcome to join.
 +   * Collect any funds requested for the event. (The Bodgery requests a minimum of 20% for classes/workshops.)
 +   * Make sure guests are not using any restricted tools or space.
 +   * After the event, make sure all tools and materials have been put away, and that any messes have been cleaned up.
 +   * If your class filled the trash or recycling, please empty the can(s) in the dumpsters at the back of the parking lot.
 +   * Be sure to follow closeout procedures when leaving after the event. (Make sure all doors are locked, and all lights/tools are off.)
 +
 +=====Extras=====
 +   *Offer your guests snacks from our Low-tech vending system.
 +   *Offer a tour after your event.
 +   *Take pictures! We love having evidence of the events at our space.
 +   *Write a followup blog post about your event!
 +
 +
 +=====Event Packing List=====
 +  * Pens
 +  * Sharpies/Magic Markers
 +  * Large Notepad and Clipboard for Mailing List Signup
 +  * Promo: business cards, 1/4 page fliers, stickers
 +  * Duct tape
 +  * Scissors
 +  * String
 +  * Wire cutters
 +  * Zip ties
 +  * Table clothes
 +
event_checklist.txt · Last modified: 2023/04/04 06:03 by Erin K