event_checklist
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event_checklist [2017/09/06 23:19] – Karen Corbeill | event_checklist [2023/03/22 20:14] – Puja Basu | ||
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- | ======Event Checklist====== | + | ======Events at the Bodgery====== |
+ | '' | ||
+ | |||
+ | An event can be organized by any Bodgery member. (Henceforth known as Event Organizer) and they will take the lead in organizing the nitty gritty. | ||
- | * Write a description. | + | The events |
- | * Date, time, duration. Check the Google Calendar to make sure there are no conflicts. | + | |
- | * Email [[events@thebodgery.org|events@thebodgery.org]] | + | |
- | * Hosting | + | |
- | * Age restriction? | + | |
- | * Are you charging for it? | + | |
- | * Is there an event fee, instructor fee, materials fee? Is it a fee or suggested donation? | + | |
- | * Member class fees are 1/2 off the non-member class fee. | + | |
- | * Is there an attendance cap? | + | |
- | * Should attendees bring anything? | + | |
- | * Is there required attire? ie. Welding: Long pants, natural fibers, etc. | + | |
- | * Is this for members | + | |
- | * POST THE EVENT | + | |
- | * Add to Google Calendar | + | |
- | * Create Meetup - Mad City Makers, Madison Geekery | + | |
- | * Tweet it! Twitter. | + | |
- | * Send email to public mailing list, Madcitymakers@googlegroup.com | + | |
- | * Create event on Facebook - MadCity Makers, The Bodgery | + | |
- | * Invite friends | + | |
- | * Promote your event | + | |
- | * Check the [[Promotion]] page for tips. | + | |
- | =====RUNNING YOUR EVENT===== | + | The host can/may be a vendor in addition to being the host (thus satisfying rule 1) (We have done this for Petite market in the past) |
- | * Before | + | EVENT MANAGEMENT: Events that allow non-members access (i.e open to the public) to the Bodgery, need to make sure that the following |
- | * Show up at least 15 minutes early so you are ready to let in any early comers. | + | Volunteers to staff |
- | * Make sure each visitor has signed a waiver, | + | Volunteers who can give tours if tours are planned (2 recommended; |
- | * Have each visitor sign in. | + | Set up signs (to the effect “no non-members beyond this point”) |
- | * If you will have more than 10 guests, arrange for another member | + | If the event takes place away from the main entrance (e.g. a classroom), please |
- | * Before or after your event, please explain what the Bodgery is and give a quick overview of membership and that everyone is welcome to join. | + | |
- | * Collect any funds requested for the event. | + | |
- | * Make sure guests | + | |
- | * After the event, make sure all tools and materials have been put away, and that any messes have been cleaned up. | + | |
- | * If your class filled the trash or recycling, please | + | |
- | * Be sure to follow closeout procedures when leaving after the event. | + | |
- | =====Extras===== | + | COST: If the event involves |
- | | + | The Event organizer will be the designated person for this job. The Bodgery treasurer has asked not to be involved in these transactions. |
- | | + | The Event organizer can decide if they want the vendors to pay (or sponsor it themselves) |
- | *Take pictures! We love having evidence of the events at our space. | + | We recommend Vendor fees |
- | *Write | + | Booth fee $5 |
+ | Member vendors up to $10 | ||
+ | Non-member vendors $10-$30 | ||
+ | Vendors who only display items do not have to pay, but that’s | ||
+ | The money is collected by the Event Organizer and used for the event application and snacks as they see fit | ||
+ | FURNISHINGS | ||
+ | The vendors are expected to bring their own table, table cloths, display boards, and extension cords etc. | ||
+ | Do not make permanent changes to the floors/ | ||
+ | Do not take materials that belong to the Bodgery, a Bodgery Area, or from private studios and member storage shelves. | ||
- | =====Event Packing List===== | + | LAYOUT (flex space) |
+ | The organizers are requested to follow the layout provided by the Bodgery. The layout defines areas (red boxes) for fourteen 2' | ||
+ | If the suggested layout doesn’t work for your needs, please reach out to us on events@thebodgery.org | ||
+ | |||
+ | {{: | ||
+ | |||
+ | SAFETY | ||
+ | Please leave sufficient room for studio access and emergency exit if a situation arises. | ||
+ | |||
+ | CLEANING | ||
+ | |||
+ | OUTSIDE ORGANIZATION rental: In case the Bodgery is asked to host an event, the Board may reach out to the membership to see if someone (or a few members) would like to liaison on the Bodgery’s behalf and host the event. A flat fee of $100 will be charged. Please reach out to events@thebodgery.org to get the conversation started. | ||
+ | |||
+ | MEMBER COMMUNICATION: | ||
+ | |||
+ | SOCIAL MEDIA: If you would like this event published on the website and on Bodgery social media, please inform the Bodgery’s Event coordinator (Puja B) and the Social-media coordinator (Cassie B). | ||
+ | * Please Include a brief description of the event, expected items for sale, photos if you have any, and anything else you would like us to include in that post. | ||
+ | * Please include actual web addresses, FB accounts, or IG accounts if you want those included. The person' | ||
+ | |||
+ | The Board reserves the right to tweak requirements if needed as well as to debate the details interminably. | ||
+ | |||
+ | |||
+ | '' | ||
* Pens | * Pens | ||
* Sharpies/ | * Sharpies/ | ||
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* Zip ties | * Zip ties | ||
* Table clothes | * Table clothes | ||
+ | * Tent | ||
+ | |||
event_checklist.txt · Last modified: 2023/04/04 06:03 by Erin K