event_checklist
Differences
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event_checklist [2023/03/22 20:14] – pbasu | event_checklist [2023/04/04 06:03] (current) – erink | ||
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The host can/may be a vendor in addition to being the host (thus satisfying rule 1) (We have done this for Petite market in the past) | The host can/may be a vendor in addition to being the host (thus satisfying rule 1) (We have done this for Petite market in the past) | ||
- | EVENT MANAGEMENT: Events that allow non-members access (i.e open to the public) to the Bodgery, need to make sure that the following are in place | + | ==EVENT MANAGEMENT== |
+ | Events that allow non-members access (i.e open to the public) to the Bodgery, need to make sure that the following are in place | ||
Volunteers to staff the front doors to welcome and guide the public to the Flex space (2 recommended) | Volunteers to staff the front doors to welcome and guide the public to the Flex space (2 recommended) | ||
Volunteers who can give tours if tours are planned (2 recommended; | Volunteers who can give tours if tours are planned (2 recommended; | ||
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If the event takes place away from the main entrance (e.g. a classroom), please ensure there is a plan for late arriving guests to access the event. | If the event takes place away from the main entrance (e.g. a classroom), please ensure there is a plan for late arriving guests to access the event. | ||
- | COST: If the event involves vending and/or application fees for being a part of the event; | + | ==COST== |
+ | If the event involves vending and/or application fees for being a part of the event; | ||
The Event organizer will be the designated person for this job. The Bodgery treasurer has asked not to be involved in these transactions. | The Event organizer will be the designated person for this job. The Bodgery treasurer has asked not to be involved in these transactions. | ||
The Event organizer can decide if they want the vendors to pay (or sponsor it themselves) | The Event organizer can decide if they want the vendors to pay (or sponsor it themselves) | ||
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The money is collected by the Event Organizer and used for the event application and snacks as they see fit | The money is collected by the Event Organizer and used for the event application and snacks as they see fit | ||
- | FURNISHINGS | + | ==FURNISHINGS== |
The vendors are expected to bring their own table, table cloths, display boards, and extension cords etc. | The vendors are expected to bring their own table, table cloths, display boards, and extension cords etc. | ||
Do not make permanent changes to the floors/ | Do not make permanent changes to the floors/ | ||
Do not take materials that belong to the Bodgery, a Bodgery Area, or from private studios and member storage shelves. | Do not take materials that belong to the Bodgery, a Bodgery Area, or from private studios and member storage shelves. | ||
- | LAYOUT (flex space) | + | ==LAYOUT (Flex Space)== |
The organizers are requested to follow the layout provided by the Bodgery. The layout defines areas (red boxes) for fourteen 2' | The organizers are requested to follow the layout provided by the Bodgery. The layout defines areas (red boxes) for fourteen 2' | ||
- | If the suggested layout doesn’t work for your needs, please reach out to us on events@thebodgery.org | + | If the suggested layout doesn’t work for your needs, please reach out to us on <events@thebodgery.org> |
{{: | {{: | ||
- | SAFETY | + | ==SAFETY== |
Please leave sufficient room for studio access and emergency exit if a situation arises. | Please leave sufficient room for studio access and emergency exit if a situation arises. | ||
- | CLEANING Event Organizers are expected to reset the Flex space and leave it clean for the next person to enjoy it. This includes removing every item that was brought in, cleaning up any spills or marks on floors and walls, and dust-mopping the floor. | + | ==CLEANING== |
+ | Event Organizers are expected to reset the Flex space and leave it clean for the next person to enjoy it. This includes removing every item that was brought in, cleaning up any spills or marks on floors and walls, and dust-mopping the floor. | ||
- | OUTSIDE ORGANIZATION | + | ==OUTSIDE ORGANIZATION |
+ | In case the Bodgery is asked to host an event, the Board may reach out to the membership to see if someone (or a few members) would like to liaison on the Bodgery’s behalf and host the event. A flat fee of $100 will be charged. Please reach out to <events@thebodgery.org> to get the conversation started. | ||
- | MEMBER COMMUNICATION: Please communicate the event details to the Board (# | + | ==MEMBER COMMUNICATION== |
+ | Please communicate the event details to the Board (# | ||
- | SOCIAL MEDIA: If you would like this event published on the website and on Bodgery social media, please inform the Bodgery’s Event coordinator (Puja B) and the Social-media coordinator (Cassie B). | + | ==SOCIAL MEDIA== |
+ | If you would like this event published on the website and on Bodgery social media, please inform the Bodgery’s Event coordinator (Puja B) and the Social-media coordinator (Cassie B). | ||
* Please Include a brief description of the event, expected items for sale, photos if you have any, and anything else you would like us to include in that post. | * Please Include a brief description of the event, expected items for sale, photos if you have any, and anything else you would like us to include in that post. | ||
* Please include actual web addresses, FB accounts, or IG accounts if you want those included. The person' | * Please include actual web addresses, FB accounts, or IG accounts if you want those included. The person' |
event_checklist.1679516045.txt.gz · Last modified: 2023/03/22 20:14 by pbasu