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event_checklist

Event Checklist

  • Write a description.
  • Date, time, duration. Check the Google Calendar to make sure there are no conflicts.
  • Email events@thebodgery.org to double-check that there are no unposted events on the horizon.
  • Hosting member if not instructor.
  • Age restriction?
  • Are you charging for it?
  • Is there an event fee, instructor fee, materials fee? Is it a fee or suggested donation?
    • Member class fees are 1/2 off the non-member class fee.
  • Is there an attendance cap?
  • Should attendees bring anything?
  • Is there required attire? ie. Welding: Long pants, natural fibers, etc.
  • Is this for members only?
  • POST THE EVENT
    • Add to Google Calendar
    • Create Meetup - Mad City Makers, Madison Geekery
    • Tweet it! Twitter.
    • Send email to public mailing list, Madcitymakers@googlegroup.com
    • Create event on Facebook - MadCity Makers, The Bodgery
      • Invite friends
  • Promote your event

RUNNING YOUR EVENT

  • Before the event, prep all of your tools and materials you will need to make sure you have enough and that they work.
  • Show up at least 15 minutes early so you are ready to let in any early comers.
  • Make sure each visitor has signed a waiver, the day of the event or on a previous visit.
  • Have each visitor sign in.
  • If you will have more than 10 guests, arrange for another member to be present to help host.
  • Before or after your event, please explain what the Bodgery is and give a quick overview of membership and that everyone is welcome to join.
  • Collect any funds requested for the event. (The Bodgery requests a minimum of 20% for classes/workshops.)
  • Make sure guests are not using any restricted tools or space.
  • After the event, make sure all tools and materials have been put away, and that any messes have been cleaned up.
  • If your class filled the trash or recycling, please empty the can(s) in the dumpsters at the back of the parking lot.
  • Be sure to follow closeout procedures when leaving after the event. (Make sure all doors are locked, and all lights/tools are off.)

Extras

  • Offer your guests snacks from our Low-tech vending system.
  • Offer a tour after your event.
  • Take pictures! We love having evidence of the events at our space.
  • Write a followup blog post about your event!

Event Packing List

  • Pens
  • Sharpies/Magic Markers
  • Large Notepad and Clipboard for Mailing List Signup
  • Promo: business cards, 1/4 page fliers, stickers
  • Duct tape
  • Scissors
  • String
  • Wire cutters
  • Zip ties
  • Table clothes
event_checklist.txt · Last modified: 2022/05/29 16:01 (external edit)