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--- member_handbook [2014/11/17 02:23] – karenc
+++ member_handbook [2023/09/04 23:00] (current) – Rewrite, mostly removing/updating obsolete info mpickhard
@@ Line 1: / Line 1: @@
 ==== Welcome ====
-Welcome to The Bodgery Makerspace! This Member Handbook contains some important and basic information that will help you at the space. If you find yourself wishing something useful to members was on the page, log in and add it! (ps - this page was lifted in great parts from the [[http://milwaukeemakerspace.org|Milwaukee Makerspace]] version, with permission and encouragement. Feel free to do the same!)
+Welcome to The Bodgery Makerspace! This Member Handbook contains some important and basic information that will help you at the space. If you find yourself wishing something useful to members was on the page, log in and add it!
-**MEMBERSHIP MOTTO: Be Excellent to Each Other.**
-The **Board of Directors** currently consists of these founding and initial members. To contact the board email <board@thebodgery.org>.
+//**THE BODGERY MOTTO: Be Excellent to Each Other.**//
-  * Director: [[members:karen_corbeill|Karen Corbeill]]
-  * Director: [[members:john_eich|John Eich]]
-  * Director: JT Smith
-  * Director: James Pittman
-  * Director: Timm Murray
-Once the makerspace has 25 members, we will hold elections for a full board slate, with officers and Directors at Large.
-The makerspace has **Area Champions/Red Shirts** who oversee the activities in each of our many areas.
-  * Chief of Inventory:  James Pittman
-  * Wood Shop: TBD
-  * Metal Shop: TBD
-  * Electronics:  TBD
-  * Craft Meadow:  TBD
+The **Board of Directors** is responsible for managing the Bodgery.
-==== Official Documents ====
+The **Area Captains** manage the various shop areas.
-Members must review the member agreement form, member release form, and [[Standing Rules]]. The member agreement form and member release form must be signed and returned to one of the makerspace board members.
+For a listing of current board members and area captains, including email addresses, visit the [[leadership|Leadership page]].
 ==== New Maker Checklist ====
+**To Become a Member**
+  - Visit the space during [[visit|Tour Hours]]
+  - After you’ve visited the space, and gotten to know us…
+  - Apply online for membership: https://www.thebodgery.org/membership/
 **For Guests**
-  - Visit the space during Open Shop Hours (Fridays 7-10 pm)
+  - Attend public [[https://mms.thebodgery.org/events|meetings and events]]
-  - Attend public meetings and events (see [[http://thebodgery.org|website]] for calendar)
   - Visit and use tools anytime a member can host/sponsor you
-  - **SIGN A WAIVER**
+  - **All guests must complete the liability waiver at the front door kiosk upon their first visit.**
-**To Become a Member**
-  - Visit the space twice before joining.  Get to know us!
-  - Complete the 'Member Agreement Form'
-  - Complete the 'Member Release Form'
-  - Meet with a Board Member to complete the sign-up process
-  - Verify that you have been added to public and members-only mailing list, and send a "Hi I'm __   __" message to the members list telling us about yourself.
-**For the Board Member**
-  - Sign the Member Agreement and Member Release Forms
-  - [[Making Payments|Accept payment]] (check to The Bodgery, cash, or online payment)
-    - If they are not paying at sign-up, ask to postpone the sign-up process until they are ready to pay
-  - Do not give out any key fobs for the doors without receiving payment first!
-    - First month's payment may be prorated. Calculation:($50/days of current month*days left in month)
-  - Collect a $5 key despot
-  - After payment, create a new door key fob and give to the new maker
-  - Enter the new maker's information into the Membership CRM on Google Docs
-  - Direct add the new maker to the Public and Members-only Google Groups
-  - Offer to have a wiki account created for them.
-  - Send 'Welcome' email to the new member!
-    - If they are Twitter users, tell them about The Bodgery account
-    -  If they are Facebook users, tell them about 'The Bodgery' page on Facebook
-    -  If they are Google+ users, tell them about 'The Bodgery' page on Google+
+**Member-Only Online Resources**
+  * Passwords are required. Instructions on accessing these resources are supplied by email after member orientation is completed. For questions, email <contact@thebodgery.org>.
+    - The membership website: https://mms.thebodgery.org/account/
+    - Slack messaging & communication: [[https://thebodgery.slack.com|TheBodgery.Slack.com]]
+      * Slack provides up-to-date information and communication with area captains and members. It can be accessed using the Slack app on a phone, tablet or computer, or using a web browser. Additional information on using slack: [[https://slack.com/resources/slack-101|Slack Lessons]], [[https://slack.com/help|Slack Help]], [[https://www.youtube.com/watch?v=dJmdHowChWk&t=18s|Video:Slack Basics]], [[https://www.youtube.com/watch?v=7YUTc4Cigc8&t=3m9s|Video:Slack for Beginners]].
 ==== Glossary ====
-Confused by all the words people are throwing around? Take a peek at our Glossary of Terms to help decipher any unfamiliar verbiage.
+Confused by all the words people are throwing around? Take a peek at our [[Glossary of Terms|Glossary of Terms]] to help decipher any unfamiliar verbiage.
 ====Closeout Procedure ====
-When leaving, let others know you’re leaving. If you’re the last one out, follow the closing up procedures posted by the door or on the wiki.
+When leaving, let others know you’re leaving. If you’re the last one out, follow this closing up procedure...
-   *Make sure upstairs window is closed.
+   * Make sure giant overhead door is closed.
-   *Make sure large shop door is closed.
+   * Check to make sure all machines are off, even if you weren't using them.
-   *Check to make sure all machines are off even if you weren’t using them.
+   * Turn off lights. Light switches are usually near doorways.
-   *Lock door to gallery.
+   * Turn off fans.
-   *Turn off overhead lights. The light switches are to the left of the Gallery door. There is a remote near the exit that turns on a guide light that you can use to see to get back to the door once the lights are off.
+   * Make sure the door locks behind you.
-   *Flip sign on door to read “Closed”.
-   *Make sure the main door is locked behind you.
 ==== Guests ====
-Any guest that enters the space must be sponsored by a member present at the space.
+The primary rules regarding guests are at: [[standing_rules#guests_children_minors|Standing Rules > Guests]].
-All guests must sign a waiver upon their first visit.
+  * Any guest that enters the space must be sponsored by a member present at the space.
+  * All guests must complete the liability waiver at the front door kiosk upon their first visit.
-Every time a guest visits the space, their sponsoring member should sign them in on the **Guest Sign In Sheet**.
+  * Every time a guest visits the space, they should sign in at the front door kiosk and list the member hosting them.
+  * Any single member may host up to 10 guests. Any two members may host as many guests as fire codes allow.
-Any single member may host up to 10 guests. Any two members may host as many guests as fire codes allow.
+  * Guests are permitted to use most tools if they've been checked off to use them. See the [[equipment:tools_and_equipment|Tools and Equipment]] page for a list of the **member-only** tools.
+  * Guests may not leave projects or materials in the space, unless they have received specific permission from a Board Member.
-Guests are permitted to use most tools. Check the [[equipment:tools_and_equipment|Tools and Equipment]] page for a current list of **member only** tools.
+  * Minors must have a Minor Consent Form signed by their parent or guardian prior to entering the space.
+  * Minors must also have an adult present as legal or acting guardian.
-Guests may not leave projects or materials in the space, unless they have received specific permission from a Board Member.
+  * Minors must be supervised by parent or acting guardian during visits. See [[faq#may_i_bring_my_child|FAQ]] for details.
-Minors must have a Minor Consent Form signed by their parent or guardian prior to entering the space.
-Minors must also have an adult present as legal or acting guardian.
 ==== Events ====
-We post all our events, recurring or one-off, on the [[http://thebodgery.org/events/|Events Page]] of our Website and our [[http://www.meetup.com/MadCity-Makers/|MeetUp]] group.
+  * We post all our events, recurring or one-off, on our [[https://mms.thebodgery.org/events|Events Page]].
+  * Any member may host a class, meetup, workshop, party, etc. as long as they follow the [[classes|Classes]] or [[event_checklist|Events]] rules. Nonmembers may also host classes. Members may also have group get-toghethers as long it's not bothering other people and it's meeting the [[standing_rules#guests_children_minors|Guest]] requirements.
-Any member may host a class, meetup, workshop, party, etc. as long as they follow the [[event_checklist|Event Checklist]].
-Events are often posted to the [[http://www.meetup.com/MadCity-Makers/|Meetup Page]]. It is highly recommended for members to create a Meetup.com account if they do not already have one, and join this meetup group.
 ==== Tools ====
-Most tools are owned by members.
+  * Some tools are owned by members and are on loan to the Bodgery. Members may loan tools to the Bodgery only with prior approval from the appropriate Area Captain. Any lent tool should have the name of its owner on it.
+  * Non-members may donate tools but may not loan them to the Bodgery.
-Members may lend tools to the Bodgery with prior approval from the Board. Any lent tool should have the name of its owner on it.
+  * Decisions about accepting tool loans and donations are at the discretion of Area Captains and/or the Board.
+  * Many tools require Bodgery training to use. See [[equipment:tools_and_equipment|Tools and Equipment]] for details.
-Non-members may donate tools, but not lend them.(This is so members are not responsible for giving access to the tool to its owner. Exceptions may be made for members of other hackerspaces.)
+  * Guests are permitted to use most tools but not "red" **members-only** tools. See the [[equipment:tools_and_equipment|Tools and Equipment]] page for a list of members-only tools.
-   *If the Bodgery already has the tool that is being offered:
+  * **If you break a tool**, please, Please, PLEASE tell an area captain or board member and/or leave a note on the tool. We'd rather know so we can take care of it, rather than find it next time someone needs to use it.
-     * If it is smaller than a breadbox, and the space has fewer than 3, we will accept it.
-     * If the tool is better than the one currently in possession, the Bodgery will accept the better quality tool. In this case, arrangements must be made with the owner of the current tool for its removal.
-Some tools require Bodgery training to use. These tools are also the **members only** tools list which can be found on the [[equipment:tools_and_equipment|Tools and Equipment]] page.
-Guests are permitted to use most tools. Check the [[equipment:tools_and_equipment|Tools and Equipment]] page for a current list of **members only** tools.
-**If you break a tool**, please, Please, PLEASE email the members list or tell a Board member. If you cannot afford to repair or replace the tool, the membership will figure out how to make it happen. We'd rather know so we can take care of it, rather than find it next time someone needs to use it.
 ==== Consumables ====
-Consumables are not the responsibility of the Bodgery, but individual members.
+  * Because the Bodgery is maintained by its members, individual members have some responsibilities regarding consumables.
+  * Members and guests may use consumables (nuts, screws, paper, yarn, etc.) in reasonable amounts. This policy is intended for use in small amounts, emergency/immediacy needs, and to use up odds and ends that would otherwise be thrown away.
+  * If you use more than a small amount of a consumable or the last of a consumable, please either replace it, or donate an appropriate amount and notify an area captain or board member so that the item may be replenished.
+  * Leftover consumables may be put away in an organized manner for other members' use.
+  * **Some tools have a consumables fee**. For example:
+       *Laser Cutter ($10 per laser hour, i.e. while the laser is active)
+       * Vinyl Cutter ($2 per sq ft)
+       * 3D printers ($0.06/gram for Bodgery filament, $0.03/gram for your own filament)
+  * If you break a saw blade, sewing machine needles, etc., please Please PLEASE tell an area captain and/or leave a note on the machine and/or or replace the item. You are not required to replace these, but it is appreciated.
-Members and guests may use consumables(i.e. hardware, yarn, etc.) in reasonable amounts. This policy is intended for use in small amounts, emergency/immediacy needs, and to use up odds and ends that would otherwise be thrown away.
+==== Storage ====
-   *If you use more than a small amount of a consumable, please either replace it, or donate an appropriate amount and notify a board member so that the item may be replenished.
-Leftover consumables may be put away in an organized manner for other members' use.
+The primary rules regarding storage are at: [[standing_rules#property|Standing Rules > Property]] and [[standing_rules#storage|Standing Rules > Storage]].
-**Some tools have a consumables fee**. These tools include:
+  * One of the membership perks is a unit of storage for your personal tools, projects, materials, etc. Anything located within this space is not available to other members or guests.
-   *Laser Cutter ($10 per laser hour, i.e. while the laser is active)
+  * Storage space is located in the Annex. As part of membership, each member may use one shelf space OR one locker at no additional cost. If you occupy a storage space, it must be labeled with your name and contact info.
-   *Vinyl Cutter ($2 per sq ft)
+  * Additional storage space may be rented. For details sign into your membership account and look for Add-on Storage.
-   *Welder (approximate amount of wire, gas, or tips used and pay accordingly)
+  * If you stop membership and have storage, remove your material and your name/phone-number from the storage space(s). Any items left by a former member may be disposed of at the discretion of the Bodgery.
-   *3D printers (TBD)
-If you break a saw blade, a sewing machine needles, etc., please replace the item or notify a Board member. You are not required to replace these, but it is appreciated.
+==== Parking Your Project ====
-==== Project Storage ====
+The primary rules regarding project parking are at: [[standing_rules#property|Standing Rules > Property]] and [[standing_rules#storage|Standing Rules > Storage]].
-One of the membership perks is a unit of storage for your personal tools, projects and materials, etc.  Anything located within this space is not available to other members or guests.
+If a member has a personal project that won't fit in their storage area, but is difficult to transport back and forth from home, they may fill out a "Parking Permit" and store their project in the public Project Parking area for up to 14 days.
+Items with expired permits will be considered "abandoned property".
-Currently, storage space is located at the back of the loft area, and is one shelf (horizontal surface, between vertical struts) per member.  In future, larger workshop spaces, we intend to create larger member storage areas.
+==== Abandoned Property ====
+The primary rules regarding project parking are at: [[standing_rules#property|Standing Rules > Property]].
-Items belonging to a former member should be removed from the space before the first of the month after they become a member in suspension or terminate their membership. After that date, any items belonging to a former member may be disposed of at the discretion of the Board.
+Member property that is not stored completely in their storage space or does not have a parking permit attached will be considered abandoned. Abandoned property will disposed of at the discretion of the Bodgery.
+**Note:** It is wise to label with your name anything personal you bring to and use in the space. Accidents happen and everyone forgets things occasionally. To maintain ownership of your property, please label accordingly.
-==== Parking Your Project ====
+==== Dues Payment ====
-If a member has a personal project that won't fit in their storage area, but is difficult to transport back and forth from home, they may ask the Board for a "Parking Permit".  If approved, they can store their project in a public area (ideally in a corner of the floor space, not on public tables or workbenches) for up to 14 days.
+Membership rates can be found [[membership_rates|here.]]
+Payments are made using the [[https://mms.thebodgery.org/|Bodgery Membership System]]
-The stored project should have a completed "Parking Permit" attached visibly to it.  This indicates who owns the project, their contact phone/email, and the date the permit expires.  When the Parking Permit expires, the member must either apply for a new one or immediately remove the property from The Bodgery.
+==== Member Privileges ====
-Members are permitted to leave a project out with a Parking Permit for up to **3 days**, but project must have member's name, email/phone number, date project was placed, and date project will be removed. If project is still present past remove date, other members may do with it as they will. This clause is to allow for paint/glue drying, time required to acquire sustenance, or taking short breaks between working on it.
+All members have these rights and privileges:
+  * A key fob giving 24/7 access to the building.
-==== Abandoned Property ====
+  * Access to all tools and training.
+  * The right to host up to 10 guests alone or any number of guests with another member present.
-Member property that is not stored completely in their storage space, or does not have a parking permit attached will be considered abandoned.  Abandoned items will be moved to the Abandoned Property Area for 2 weeks, after which they will be repurposed, recycled or thrown out.
+  * May host classes or events in the space.
+  * A dedicated shelf space or locker for member storage.
-==== Dues Payment ====
+  * Use of the facility to build projects.
-**Membership** is currently $50/month, and **includes** a key for **24/7 access to the space**, **storage space** for your projects/materials/personal tools, ability to **host guests and events**, access to the **knowledge and experience** of the membership, **and voting rights** on community decisions.  Plus, you're helping support this effort to provide making experiences to anyone interested in the Madison area.
-//Note that all payment transaction fees are paid by the member making the payment. We currently accept PayPal which has a 3% fee.//
-  * Cash or check deposited in the Drop Box or given to our Treasurer in person
-    * Checks should be made out to “The Bodgery”
-  * Bank transfer. The Bodgery banks at UW Credit Union. For more details, contact acting treasurer, John Eich.
-**Payments are due the 1st of each month.**
-  * If dues are not paid by the end of the day on the 1st, key fobs/door codes will automatically be disabled.
-  * If dues are still not paid by the end of the day on the 7th, memberships will be suspended.
-  * Suspended members must reapply for membership by completing a new application form.
 ==== Maintenance ====
-The Bodgery has no staff and has no cleaning service.
+  * The Bodgery a a member-run volunteer organization. There are no full-time or part-time staff. The restrooms are the only area cleaned by an outside service.
+  * Each member is responsible for cleaning up after themselves and helping to maintain the space.
-Each member is responsible for cleaning up after themselves and helping in maintaining the space.
+  * Cleaning supplies and trash bags are available next to the restrooms by the overhead door.
+  * Every member is responsible for taking trash and recycling out to the bins outside behind the building.
-Cleaning supplies and trash bags can be found in the metal cabinet in the Lounge.
+  * Please use the shop sink for any heavy duty cleaning. The bathroom sinks should only be used for light cleaning.
+  * Wash any and all dishes and utensils you use. There is a drying rack in the kitchen for cleaned items. They should be put away in the drawers and cabinets when dry.
-Trash and Recycling dumpsters are located at the back of the parking lot.
+  * If the floors look dirty, please sweep (and mop if necessary).
-   *Every member is responsible for taking out the trash and recycling.
+  * Pick up any trash and throw it away.
+  * If a trash can is full, take out the bag and place it in the large trash bin out back. Please put a new trash bag in the trash can.
-The sink in the shop drains out of the building by being pumped upwards.
+  * Do not adjust room thermostats.
-   *Do not put any solids down this drain.
-   *There is a trap located under the covered shop sink with a filter that should be washed weekly to prevent water from backing up and flooding.
-The thermostat can be found to the right of the Gallery door, behind the water heater.
-In hot temperatures, the air conditioning should be used while the space is in use and returned to 75 degrees upon closing down the shop.
-In cold temperatures, the warehouse does not have gas for HVAC heating. The electric heater should be used to keep the space between 50 and 60 degrees at any given time. The propane heater may be used for events or for extended visits. **MAKE SURE TO TURN OFF PROPANE HEATER AND __CLOSE TANK__ WHEN YOU LEAVE**
 ==== Emergencies ====
-First aid can be found in the lower drawer to the right of the sink in the shop. It can also be found in the drawers in the bathroom.
+  * There are first aid kits located around the shop and outside the bathroom.
+  * There are multiple fire extinguishers in the shop.
-There are two fire extinguishers in the shop; one in the welding area and one near the laser cutter.
+  * Depending on the type of issue, reach out on Slack, DM a board member or area captain, or call 911. The address is 740 Oscar Ave, Madison.
-Emergency contact information can be found for a member in the "Completed Member Forms" folder in the off-white plastic filer on the desk to the left of the bay door.
 ==== Food and Beverage ====
-The Bodgery has a full-size fridge, a countertop pizza oven, and a microwave. These appliances are available for member and guest use.
+  * The Bodgery has a full-size fridge and food preparation equipment for member use.
+  * Dishes and utensils are available in the kitchen, but must be washed and returned before leaving.
-There is a kitchenette through the Gallery available for our use.
+  * The vending machines are stocked by member volunteers.
-   *If you use an appliance in there, please clean up after yourself and ensure it is turned off when you are finished.
+  * Personal food may be kept in the fridge and freezer as long as it is labeled with owner's name and date that it was placed.
-   *Utensils may be borrowed, but must be washed and return before leaving.
+  * As always, please clean up after yourself.
-The fridge and neighboring lockers hold vending goods.
-Goods purchased from vending should be paid for with cash deposited in the red cup on the inside of the fridge door.
-Vending is stocked by members. If you have a request for items to be stocked, please email the member list.
-Personal food may be kept in the fridge and freezer as long as it is labeled with owner's name and date that it was placed.
 ==== Alcohol Policy ====
-Members and guests may bring alcohol into the space.
+  * Members and guests may bring alcohol into the space. Anyone consuming alcohol must be 21 or older.
+  * Once someone consumes alcohol, they are prohibited from using power tools.
-Anyone consuming alcohol, must be 21 or older.
+  * Events welcoming alcohol should state so in the event description. (i.e. BYOB)
+  * Anyone found to be belligerent or conducting in misconduct in the Bodgery as a result of alcohol consumption may be ejected from the space.
-Those consuming alcohol are prohibited from using power tools while imbibing.
-Events welcoming alcohol should state so in the event description. (i.e. BYOB)
-==== Internets ====
-WiFi Network: the_bodgery
-Password: bodgingbodgerers
 ==== Media Systems ====
-The Bodgery has a projector available for member use. It may be used for classes, meet ups, events, or personal entertainment.
+  * The classroom has a 1080p projector. Use your device with the HDMI cable or use the computer that's there.
+  * The clean room has a TV with a Chromecast/Roku available for member use. It may be used for presentations, meet ups, events, or personal entertainment.
-There is a sound system with speakers throughout the space. This system has an auxiliary cable that may be used to easily play audio from a personal device.
 ==== Web Presence ====
-We have two Google Group mailing lists, and you should have been added to both upon becoming a member.  One is a public list (MadCity Makers) and the other is members-only (The Bodgery). You can adjust your settings for the frequency that you receive emails (daily digest, etc), but please stay on the members-only list for important announcements.
+  * We have two Google Group mailing lists - Mad City Makers (general) and Bodgery Members (members only). You can adjust your settings for the frequency that you receive emails (daily digest, etc), but please stay on the members-only list for important announcements.
+  * We post classes and events on our [[https://mms.thebodgery.org/events|Events Page]].
-Get an account for the Bodgery wiki. Email <contact@thebodgery.org> to get an account.
+  * Get an account for the Bodgery wiki (this website). Email <contact@thebodgery.org>.
-Keep track of makerspace events on our [[http://thebodgery.org/events|Events Page]] on our website, or by following our Google Apps calendar using XML, ICAL, or HTML.
-Events are often posted to the [[http://www.meetup.com/MadCity-Makers/|Meetup Page]]. It is highly recommended for members to create a Meetup.com account if they do not already have one, and join this meetup group.
 ==== Social Media Sites ====
   * Facebook: https://www.facebook.com/TheBodgery
+  * Instagram: https://www.instagram.com/TheBodgery/
+  * TikTok: https://www.tiktok.com/@bodgerymakerspace
   * Twitter: https://twitter.com/TheBodgery
-  * Google+: https://plus.google.com/109306644228125817086
+  * YouTube: https://www.youtube.com/user/thebodgery/feed
-  * Flickr: ''…coming!''
-  * YouTube: ''…coming!''
-  * foursquare: https://foursquare.com/v/the-bodgery/5387c522498e2e0dbca529a0
-==== Donations, Fiscal Sponsorship and our Wishlist! ====
+==== Donations ====
-The Bodgery is a non-stock corporation operating in the State of Wisconsin. We are not yet a non-profit 501©3, but we are sponsored by a group called School Factory which supports organizations like ours. The donation process is spelled out on their website here: https://atrium.schoolfactory.org/spacefed/node/28962.
+The Bodgery is a 501c3 non-profit corporation. For physical donations, email <contact@thebodgery.org>. For monetary donations there is also a [[https://www.thebodgery.org/donate/|Donation Page]].
-We have a [[wish_list|wishlist]]...