event_checklist
This is an old revision of the document!
Table of Contents
Event Checklist
- Write a description.
- Date, time, duration. Check the Google Calendar to make sure there are no conflicts.
- Email events@thebodgery.org to double-check that there are no unposted events on the horizon.
- Hosting member if not instructor.
- Age restriction?
- Are you charging for it?
- Is there an event fee, instructor fee, materials fee? Is it a fee or suggested donation?
- Is there an attendance cap?
- Should attendees bring anything?
- Is there required attire? ie. Welding: Long pants, natural fibers, etc.
- POST THE EVENT
- Add to Google Calendar
- Create Meetup - Mad City Makers, Madison Geekery
- Tweet it! Twitter.
- Send email to public mailing list, Madcitymakers@googlegroup.com
- Create event on Facebook - MadCity Makers, The Bodgery
- Invite friends
- Promote your event
- Check the Promotion page for tips.
RUNNING YOUR EVENT
- Before the event, prep all of your tools and materials you will need to make sure you have enough and that they work.
- Show up at least 15 minutes early so you are ready to let in any early comers.
- Make sure each visitor has signed a waiver, the day of the event or on a previous visit.
- Have each visitor sign in.
- If you will have more than 10 guests, arrange for another member to be present to help host.
- Before or after your event, please explain what the Bodgery is and give a quick overview of membership and that everyone is welcome to join.
- Collect any funds requested for the event. (The Bodgery requests a minimum of 20% for classes/workshops.)
- Make sure guests are not using any restricted tools or space.
- After the event, make sure all tools and materials have been put away, and that any messes have been cleaned up.
- If your class filled the trash or recycling, please empty the can(s) in the dumpsters at the back of the parking lot.
- Be sure to follow closeout procedures when leaving after the event. (Make sure all doors are locked, and all lights/tools are off.)
Extras
- Offer your guests snacks from our Low-tech vending system.
- Offer a tour after your event.
- Take pictures! We love having evidence of the events at our space.
- Write a followup blog post about your event!
Event Packing List
- Pens
- Sharpies/Magic Markers
- Large Notepad and Clipboard for Mailing List Signup
- Promo: business cards, 1/4 page fliers, stickers
- Duct tape
- Scissors
- String
- Wire cutters
- Zip ties
- Table clothes
event_checklist.1487630978.txt.gz · Last modified: 2022/05/29 16:01 (external edit)